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- Accept a formal invitation to a social event
- Accept a job offer
- Accept a request to serve in an honorary position
- Accept a resignation
- Accept an honor
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept an invitation to an event
- Accept an invitation to speak or perform
- Accept and express appreciation for a suggestion
- Decline to accept a gift
- Thank someone for accepting your advice or recommendation
Business/Work
- Accept a request to serve in an honorary position
- Accept a resignation
- Accept and express appreciation for a suggestion
- Acknowledge an order or subscription
- Acknowledge payment of an overdue balance
- Acknowledge the receipt of a report, letter, or other
- Acknowledge the receipt of a resume
- Acknowledge the return of an item for exchange, refund, or credit
- Confirm an appointment, meeting, or interview
- Confirm miscellaneous business agreements
- Note the anniversary of a customer's company
- Write a letter on the anniversary of your company
Confirmation
- Confirm an error, correction or revision
- Confirm an oral agreement
- Confirm a directive or decision
- Confirm that you have given authorization to someone
- Request confirmation of an authorization to take action
Employees
- Acknowledge the receipt of a suggestion from an employee
- Announce an employee's retirement
- Note the anniversary of an employee's service
Miscellaneous
Social Events
- Ask for personal advice
- Decline to give advice
- Encourage an employee after a disappointment or a company setback
- Encourage your reader to take advantage of a new opportunity
- Encourage/motivate your reader to increase sales
- Encourage/motivate your reader to keep up the good work
- Give advice to subordinates
- Give general advice
- Give personal advice
- Give professional advice
- Offer a suggestion to a customer
- Offer a suggestion to a subordinate
- Thank someone for accepting your advice or recommendation
- Thank someone for advice or a suggestion
- Write a letter of encouragement/motivation
Business Announcement Letters
- Announce a bad weather or civil emergency policy
- Announce a budget surplus
- Announce a business anniversary
- Announce a change in policy or fee amount
- Announce a company savings plan
- Announce actions to be taken during a strike (management's announcement)
- Announce a change in your company's name
- Announce a change of business address
- Announce a contest winner
- Announce a drug testing program
- Announce a hiring freeze
- Announce a holiday closing
- Announce a holiday work schedule
- Announce a job-related party or retreat
- Announce a job opening
- Announce a layoff
- Announce a new business location
- Announce a new business, store, or branch office
- Announce a new partner
- Announce a routine meeting
- Announce a special meeting
- Announce an employee training session
- Announce an employee's achievement
- Announce an employee's retirement
- Announce an imminent strike (labor's announcement)
- Announce an office or store closing to employees
- Announce bad news to employees
- Inform employees of another's illness
- Introduce a business or professional contact
- Introduce someone to an organization or the community
- Notify employees of a new policy or a change in an existing one
- Welcome a new employee
- Write a news release
Personal Announcement Letters
- Announce a broken engagement
- Announce a change of address
- Announce a class reunion
- Announce a divorce
- Announce an engagement in a newspaper
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce the birth or adoption of a baby (personal letter)
- Announce the birth or adoption of a baby (public announcement)
- Announce the death of a family member to other family members, close friends, and acquaintances
- Announce the death of a family member, or write the obituary
- Announce the death of an employee or an employee's relative
- Announce the graduation of a son or daughter
- Announce your own retirement
Sales Announcement Letters
Business/Work
- Apologize for a defective, damaged, or incomplete product
- Apologize for a late payment
- Apologize for a missed deadline
- Apologize for a shipping delay or error
- Apologize for an invoice or billing error
- Apologize for betrayed trust
- Apologize for damaged property
- Apologize for hurt feelings
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Apologize for missing or being late to a meeting or appointment
- Apologize for offensive behavior
- Apologize for poor or inadequate service
- Apologize for providing incorrect or incomplete information
- Apologize for sending a collection letter by mistake
- Apologize for someone else (business)
- Apologize for someone else (personal)
- Apologize to an employee or employees
- Write a business apology
- Write a personal apology
- Announce the appointment of an employee to a committee or position
- Apologize for missing an appointment
- Apologize for missing or being late to a meeting or appointment
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Confirm an appointment, meeting, or interview
- Congratulate an employee, friend, or associate on an advancement or promotion
- Congratulate an official on an appointment or on winning an election
- Follow up after a sales appointment or telephone conversation
- Grant an appointment
- Schedule an appointment to interview a potential employee
- Take the minutes of a meeting
- Thank someone for an appointment, interview, or meeting
- Write a news release
Accept an Honor/Suggestion
Business/Work
- Accept a job offer
- Accept an invitation to a business appointment
- Acknowledge the receipt of a report, letter, or other
- Acknowledge the receipt of a resume
- Congratulate someone on his or her retirement
- Encourage/motivate your reader to increase sales
- Relieve someone from delegated responsibilities because someone else will assume them
- Thank a business for good service, low prices, or professional courtesies
- Thank someone for an appointment, interview, or meeting
- Thank someone for an award, bonus, or raise
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to a person who is retiring
- Write a farewell letter to management, co-workers or clients
Civic Service
Customers
- Express appreciation to long-term customers and those who pay their bills promptly
- Follow up after a sale to thank the customer and offer service
- Note the anniversary of a customer's company
- Thank a customer for a payment
- Thank a customer for purchasing a product or service
- Thank a customer or client
Employee
- Acknowledge the receipt of a suggestion from an employee
- Announce the appointment of an employee to a committee or position
- Congratulate an employee on the anniversary of his or her service
- Compliment or praise an employee's family for their contribution to the employee's success
- Compliment or praise an employee's work performance
- Express appreciation to an employee
- Note the anniversary of an employee's service
- Thank a retiree for his or her service
Government/Political
- Congratulate a politician on an election or on the passage of legislation
- Express regret on the defeat of legislation or the loss of an election
- Praise government officials or employees
Media
Personal
Positive Feedback
- Reply positively to a suggestion
- Respond positively to negative feedback
- Respond to a complaint and treat it as valuable feedback
Praise
- Compliment or praise a product or service supplier
- Compliment or praise a program chairperson or planner
- Compliment or praise a salesperson or a sales staff
- Compliment or praise a speaker
- Compliment or praise someone for an achievement
- Compliment or praise the work of an employee from another firm
- Congratulate someone on a speech or presentation
Service
- Accept a request to serve in an honorary position
- Thank someone for a favor
- Thank someone for a gift
- Thank someone for volunteer work
- Thank someone for help or support
- Thank someone for helping in your absence
- Thank someone for hospitality
- Thank someone for a philanthropic contribution
- Write a letter to accompany a contribution to a good cause
Social Event
- Accept a formal invitation to a social event
- Accept an informal invitation to a social event
- Thank someone for a pleasant occasion
- Thank someone for visiting a place or attending an event
Sympathy
Thank You
- Thank someone for a compliment or praise
- Thank someone for a job well done
- Thank someone for a referral or recommendation
- Thank someone for a reply or response
- Thank someone for a speech or presentation
- Thank someone for accepting your advice or recommendation
- Thank someone for advice or a suggestion
- Thank someone for an inquiry
- Thank someone for information
- Approve attendance at a conference or seminar
- Authorize a study or report
- Authorize legal representation
- Authorize medical treatment
- Authorize work to be done
- Confirm a transfer, promotion, or relocation assignment
- Confirm that you have given authorization to someone
- Delegate a special project
- Delegate new or additional duties
- Delegate responsibilities for the period of your absence
- Grant permission to use or publish materials
- Issue directives concerning reports and paperwork
- Issue directives concerning specific tasks
- Issue directives concerning studies and investigations
- Issue directives to adjust territories or structures
- Issue directives to establish, change, or reaffirm policies
- Issue directives to establish, change, or reaffirm procedures
- Request confirmation of an authorization to take action
- Announce a broken engagement
- Announce a divorce
- Cancel a membership or subscription
- Cancel a rental contract
- Cancel a reservation
- Cancel a service contract
- Cancel a wedding
- Cancel an order
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Cancel or postpone an invitation
- Cancel your own credit account
- Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check
- Notify an insurance policyholder of a pending cancellation of the policy
- Collection Letters Set 1: Remind a customer that payment is past due
- Collection Letters Set 2: Remind a customer that payment is past due
- Collection Letters Set 3: Appeal to a customer's personal interests to pay an overdue bill
- Collection Letters Set 4: Offer assistance to a customer having difficulty paying an overdue bill
- Collection Letters Set 5: Demand payment on a delinquent account
- Collection Letters Set 6: Announce your intention to take aggressive action against a customer for failing to make payment
- Write a collection letter
- Appeal to higher authorities when complaint letters don't work
- Complain about a faulty delivery or a shipping error
- Complain about receiving damaged goods
- Complain about poor facilities or equipment
- Complain about harassment
- Complain to a neighbor or a landlord
- Complain about an unfair insurance payment or settlement
- Complain about community problems
- Complain about a billing error
- Complain about overdue work or poor workmanship
- Complain about laws, policies, or inefficiencies
- Complain about poor service or a faulty product
- Complain about a delay in an order
- Complain about a radio or television broadcast
- Complain about an employee who has given poor or offensive service
- Complain to a club or organization
- Correct an official's mistake on your taxes
- Delegate follow-up on a complaint from a customer
- Demand satisfaction on a mail order transaction gone bad (suspected mail fraud)
- Disagree about benefits (social security, retirement, insurance, etc.)
- Disagree with a bill, rent payment, or other financial issue
- Disagree with a subordinate, a superior, or a person in authority
- Dismiss an employee for poor performance or unacceptable behavior
- Document employee reprimands
- File a warranty claim
- Make an insurance claim
- Reprimand an employee for poor attendance or tardiness
- Reprimand an employee for a breach of policy
- Reprimand an employee for poor performance
- Request correction of an error in a check
- Request a retraction or correction from the media
- Request correction of an error in a credit report
- Request correction of a billing error
- Request a refund or reimbursement
- Respond to a complaint and treat it as valuable feedback
- Respond to a complaint
- Respond to a complaint of discrimination or sexual harassment
- Respond to a complaint while admitting fault and making an adjustment
- Respond to a false accusation from a government agency
- Respond to a complaint while avoiding agreement or denying liability, and refusing to make an adjustment
- Respond to a complaint while avoiding or denying liability, but making an adjustment
- Respond to a complaint, but needing more information
- Warn a distributor under your supervision
- Write a disagreement letter
- Write a complaint letter to a superior
- Write a complaint letter to a subordinate
- Write a letter reprimanding tenants
- Announce a contest winner
- FREE! Compliment or praise a product or service supplier
- FREE! Compliment or praise a program chairperson or planner
- FREE! Compliment or praise a salesperson or a sales staff
- FREE! Compliment or praise a speaker
- FREE! Compliment or praise an employee's family for their contribution to the employee's success
- FREE! Compliment or praise an employee's work performance
- FREE! Compliment or praise someone for an achievement
- FREE! Compliment or praise the media, an author, or an editor
- FREE! Compliment or praise the work of an employee from another firm
- FREE! Give personal compliments or praise
- Encourage an employee after a disappointment or a company setback
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Motivate a sales force
- Thank a business for good service, low prices, or professional courtesies
- Thank a doctor or health care facility
- Thank a religious leader
- Thank someone for a compliment or praise
- Thank someone for a job well done
- Thank someone for volunteer work
- Write a letter of encouragement/motivation
- Write a letter to accompany a gift
See Sympathy
Agreements/Authorizations
- Confirm an oral agreement
- Confirm that you have given authorization to someone
- Request confirmation of an authorization to take action
Business/Work
- Acknowledge the receipt of a report, letter, or other
- Confirm a directive or decision
- Confirm a transfer, promotion, or relocation assignment
- Confirm an appointment, meeting, or interview
- Confirm miscellaneous business agreements
- Confirm an order you have made
- Confirm receipt of an order from a customer
- Confirm the receipt of a resume, contract bid, or application (receiver's letter)
- Follow up after a meeting to review decisions and assignments
- Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter)
- Schedule an appointment to interview a potential employee
Miscellaneous
- Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check
- Request confirmation of receipt of earlier mailings
- Confirm an error correction or revision
- Confirm the receipt of a package or other item(s)
- Confirm the sending of a package or other item(s)
Social or Business Events
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a speaker's or special guest's attendance
- Confirm your own attendance as a speaker or special guest
Travel/Accommodations
- Congratulate a friend or associate on getting a new job
- Congratulate a politician on an election or on the passage of legislation
- Congratulate an employee on the anniversary of his or her service
- Congratulate an employee, friend, or associate on an advancement or promotion
- Congratulate an official on an appointment or on winning an election
- Congratulate someone on a religious occasion
- Congratulate someone on a speech or presentation
- Congratulate someone on an achievement, an accomplishment, or on a job well done
- Congratulate someone on his or her birthday
- Congratulate someone on his or her engagement
- Congratulate someone on his or her graduation
- Congratulate someone on his or her retirement
- Congratulate someone on his or her wedding or marriage
- Congratulate someone on publishing a book or article
- Congratulate someone on the anniversary of their marriage
- Congratulate someone on the birth or adoption of a child
- Congratulate someone on the opening of a new business, store, or office
- Congratulate someone on winning a contract
- Congratulate someone on winning an award or receiving a scholarship or other honor
Cancel, Suspend, or Restrict a Credit Account
- Announce punitive measures against a client's account
- Cancel or withdraw a customer's credit account
- Warn a customer about credit suspension or penalization
Miscellaneous
- Confirm a telephone request to transfer money, cancel and replace a stolen credit card, or stop payment on a check
- Write a credit reference
Open a Credit Account
Request a Loan or Credit
- Approve a loan
- Ask an applicant for credit to submit more information
- Decline a request for credit
- Grant approval for credit
- Investigate an applicant's credit reference
- Request an explanation for a denial of credit
- Request an increased credit line
- Request or apply for a credit account
- Welcome a new account or an account reactivation
Request or Make Payment
- Acknowledge payment of an overdue balance
- Inform a customer of an incorrect payment amount and ask for the balance
- Inform a customer of an overpayment
- Inform a customer that the check you received was not signed or the payment was not in the envelope
- Notify a creditor that you have stopped payment on a check
- Notify a debtor of a returned check
- Offer a discount for early payment on products or services
- Promise a delayed payment to a creditor
- Remind an organization member to pay a fee, duty, or pledge
- Request payment of a personal loan
- Send a late payment after a mutual agreement to do so
- Suggest an alternative plan or schedule for payments
- Transmit a payment
- Authorize a study or report
- Authorize medical treatment
- Delegate a special project
- Delegate follow-up on a complaint from a customer
- Delegate new or additional duties
- Delegate responsibilities for the period of your absence
- Follow up after a meeting to review decisions and assignments
- Relieve someone from delegated responsibilities because someone else will assume them
- Announce a holiday work schedule
- Announce an employee training session
- Delegate a special project
- Delegate follow-up on a complaint from a customer
- Delegate new or additional duties
- Follow up after a meeting to review decisions and assignments
- Issue directives concerning reports and paperwork
- Issue directives concerning specific tasks
- Issue directives concerning studies and investigations
- Issue directives to adjust territories or structures
- Issue directives to establish, change, or reaffirm policies
- Issue directives to establish, change, or reaffirm procedures
- Notify employees of a new policy or a change in an existing one
- Advocate legislation
- Encourage an employee after a disappointment or a company setback
- Encourage/motivate your reader to increase sales
- Encourage/motivate your reader to keep up the good work
- Encourage your reader to take advantage of a new opportunity
- Offer a suggestion to a religious leader
- Offer a suggestion to a supplier or retailer
- Recommend a course of action or support a decision or policy change
- Sell a seminar or conference
- Suggest a change in a contract or agreement
- Write a letter of encouragement/motivation
- Write a letter to persuade an editor or the public on an issue
- Write a persuasive letter
- Write a persuasive letter to a government official
- Write a persuasive memo to an employee or colleague
- Write an insurance sales letter
- Advocate legislation
- Confirm a directive or decision
- Confirm miscellaneous business agreements
- Confirm that you have given authorization to someone
- Endorse a political candidate
- Endorse a proposal or report
- Request an endorsement or testimonial
- Request confirmation of an authorization to take action
- Endorse or nominate a candidate for an award
If you have made an error:
- Apologize for a defective, damaged, or incomplete product
- Apologize for a missed deadline
- Apologize for a shipping delay or error
- Apologize for an invoice or billing error
- Apologize for betrayed trust
- Apologize for damaged property
- Apologize for hurt feelings
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Apologize for missing or being late to a meeting or appointment
- Apologize for offensive behavior
- Apologize for poor or inadequate service
- Apologize for providing incorrect or incomplete information
- Apologize for sending a collection letter by mistake
- Apologize for someone else (business)
- Apologize for someone else (personal)
- Apologize to an employee or employees
- Correct your own error in a transaction
- Explain an error you have made
- Write a business apology
- Write a personal apology
If someone else has made an error:
- Complain about a billing error
- Complain about a faulty delivery or a shipping error
- Complain about an unfair insurance payment or settlement
- Complain about poor facilities or equipment
- Complain about poor service or a faulty product
- Complain about receiving damaged goods
- Confirm an error correction or revision
- Correct a customer's error or assertion
- Correct an error in a payment made or received
- Correct an official's mistake on your taxes
- Disagree about benefits (social security, retirement, insurance, etc.)
- Disagree with a bill, rent payment, or other financial issue
- Disagree with a subordinate, a superior, or a person in authority
- Inform a customer that the check you received was not signed or the payment was not in the envelope
- Inform customers of a misprint
- Request correction of a billing error
- Request correction of an error in a check
- Request correction of an error in a credit report
- Request correction of an insurance company's error
- Write a disagreement letter
- Announce an employee's retirement
- Announce your own retirement
- Resign from a job because of a personality clash or conflict of values
- Resign from a job in which you are not valued or appreciated
- Resign from a job when forced out under pressure
- Resign for family or personal reasons
- Resign for health reasons
- Resign to take an early retirement
- Resign to take another job
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to a person who is retiring
- Write a farewell letter to management, co-workers or clients
- Follow up after a meeting to review decisions and assignments
- Follow up after a sale to thank the customer and offer service
- Follow up after a sales appointment or telephone conversation
- Follow up after a sales presentation or demonstration
- Follow up after receiving no response to earlier correspondence
- Follow up during a job search after a lapse of time
- Follow up during a job search after a telephone contact
- Follow up during a job search after an interview
- Follow up on a sales interview, presentation, or exhibit
- Follow up on a sales offer
- Follow up with a reminder
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a customer that you have shipped an order
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Schedule an appointment to interview a potential employee
- Decline a request for a donation
- Extend an invitation to participate in or attend a fundraising event
- Respond to a request for a donation or to a fundraising letter
- Thank someone for a philanthropic contribution
- Write a fundraising letter
- Write a letter to accompany a contribution to a good cause
- Write a persuasive letter that makes a charitable request
- Education
- Medical
- Homeless
- Food
- Veterans
- Arts/Environment
- Write a get-well message regarding an employee's or business associate's family member who is suffering from illness or injury
- Write a get-well message to a child suffering from illness or injury
- Write a get-well message to a friend or relative suffering from an illness or injury
- Write a get-well message to a teacher suffering from illness or injury
- Write a get-well message to an employee or business associate suffering from illness or injury
Announcement
- Announce a company savings plan
- Announce an employee's achievement
- Keep a customer up to date on progress
- Write a letter on the anniversary of your company
Apology
- Apologize for a defective, damaged, or incomplete product
- Apologize for a late payment
- Apologize for a missed deadline
- Apologize for a shipping delay or error
- Apologize for an invoice or billing error
- Apologize for betrayed trust
- Apologize for hurt feelings
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Apologize for missing or being late to a meeting or appointment
- Apologize for offensive behavior
- Apologize for poor or inadequate service
- Apologize for providing incorrect or incomplete information
- Apologize for someone else (business)
- Apologize for someone else (personal)
- Apologize to an employee or employees
- Write a business apology
- Write a personal apology
Appreciation
- Express appreciation to an employee
- Express appreciation to long-term customers and those who pay their bills promptly
- Grant a promotion or raise
- Write a letter acknowledging achievements
Congratulations
- Congratulate an employee on the anniversary of his or her service
- Congratulate an employee, friend, or associate on an advancement or promotion
- Congratulate an official on an appointment or on winning an election
- Congratulate someone on a religious occasion
- Congratulate someone on a speech or presentation
- Congratulate someone on an achievement, an accomplishment, or on a job well done
- Congratulate someone on his or her birthday
- Congratulate someone on his or her engagement
- Congratulate someone on his or her graduation
- Congratulate someone on his or her retirement
- Congratulate someone on his or her wedding or marriage
- Congratulate someone on publishing a book or article
- Congratulate someone on the anniversary of their marriage
- Congratulate someone on the birth or adoption of a child
- Congratulate someone on the opening of a new business, store, or office
- Congratulate someone on winning a contract
- Congratulate someone on winning an award or receiving a scholarship or other honor
Farewells
- Write a farewell letter to a person who is leaving employment
- Write a farewell letter to a person who is retiring
- Write a farewell letter to management, co-workers or clients
Sympathy/Get Well
- Offer sympathy for a marriage separation or divorce
- Offer sympathy for loss or damage caused by a theft, vandalism, or natural disaster
- Offer sympathy for the death of a business associate
- Offer sympathy for the death of a business associate's family member
- Offer sympathy for the death of a child
- Offer sympathy for the death of a friend or relative
- Offer sympathy for the death of a person who has been ill
- Offer sympathy for the loss of a job
- Offer sympathy for the loss or death of a pet
- Offer sympathy in a case of serious or terminal illness
- Send a gift with a sympathy letter
- Write a get-well message regarding an employee's or business associate's family member who is suffering from illness or injury
- Write a get-well message to a child suffering from illness or injury
- Write a get-well message to a friend or relative suffering from an illness or injury
- Write a get-well message to a teacher suffering from illness or injury
- Write a get-well message to an employee or business associate suffering from illness or injury
Thank You
- Thank a business for good service, low prices, or professional courtesies
- Thank a customer for purchasing a product or service
- Thank a doctor or health care facility
- Thank a religious leader
- Thank a retiree for his or her service
- Thank someone for a favor
- Thank someone for a pleasant occasion
- Thank someone for helping in your absence
- Thank someone for hospitality
- Thank someone for visiting a place or attending an event
- Thank someone for volunteer work
Welcome
- Welcome a new business to town
- Welcome a new customer or client
- Welcome a new employee
- Welcome a new resident to the neighborhood
- Welcome a new shareholder
- Welcome a new student to school, class, or a training seminar
- Welcome a potential customer or client to the area
- Welcome a son-in-law or daughter-in-law into the family
- Welcome someone into a group, association, religion, or club
Miscellaneous
- Explain an error you have made
- Extend holiday or winter season's greetings to employees, customers, and business associates
- Extend holiday or winter season's greetings to friends
- Extend Labor Day greetings to employees
- Extend Mother's Day or Father's Day greetings (personal)
- Extend Mother's Day or Father's Day greetings and/or announce sales or promotions for these days
- Introduce gifts to customers and prospective customers
- Invite or request suggestions from employees and customers
- Note the anniversary of a customer's company
- Note the anniversary of an employee's service
- Offer voluntary services
- Respond positively to negative feedback
- Send a late payment after a mutual agreement to do so
- Strengthen relationships with customers
- Write a letter to accompany a contribution to a good cause
- Write a letter to accompany a gift
- Advocate legislation
- Complain about laws, policies, or inefficiencies
- Congratulate a politician on an election or on the passage of legislation
- Express regret on the defeat of legislation or the loss of an election
- Oppose legislation
- Praise government officials or employees
- Report required information to a government agency
- Request government service or action
- Request information from a government agency
- Respond to a false accusation from a government agency
- Write a persuasive letter to a government official
- Announce a job-related party or retreat
- Extend holiday or winter season's greetings to employees, customers, and business associates
- Extend holiday or winter season's greetings to friends
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend invitations to winter holiday parties (business and personal)
- Extend Labor Day greetings to employees
- Extend Mother's Day or Father's Day greetings (personal)
- Extend Mother's Day or Father's Day greetings and/or announce sales or promotions for these days
Business/Work
- Announce a budget surplus
- Announce a business anniversary
- Announce a change in your company's name
- Announce a change of business address
- Announce a company savings plan
- Announce a hiring freeze
- Announce a holiday closing
- Announce a holiday work schedule
- Announce a job opening
- Announce a job-related party or retreat
- Announce a layoff
- Announce a new business, store, or branch office
- Announce a new partner
- Announce a new product or service
- Announce a routine meeting
- Announce a special meeting
- Announce actions to be taken during a strike (management's announcement)
- Announce an imminent strike (labor's announcement)
- Announce punitive measures against a client's account
- Approve a proposal
- Approve a vacation or leave of absence
- Approve attendance at a conference or seminar
- Approve payment or funding for expenses incurred
- Authorize work to be done
- Cancel or decline to schedule an appointment
- Cancel or postpone an appointment
- Complain about poor service or a faulty product
- Confirm a transfer, promotion, or relocation assignment
- Confirm that you have given authorization to someone
- Confirm the receipt of a resume, contract bid, or application (receiver's letter)
- Confirm miscellaneous business agreements
- Delegate a special project
- Delegate new or additional duties
- Delegate responsibilities for the period of your absence
- Give advice to subordinates
- Grant a promotion or raise
- Introduce a product or service
- Issue directives concerning specific tasks
- Issue directives concerning studies and investigations
- Issue directives concerning reports and paperwork
- Issue directives to adjust territories or structures
- Issue directives to establish, change or reaffirm policies
- Issue directives to establish, change, or reaffirm procedures
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Request confirmation of an authorization to take action
- Request confirmation of the receipt of a resume, contract bid, application, etc. (sender's letter)
- Respond to a complaint
- Respond to a request for your resume
- Take the minutes of a meeting
- Transmit informational or sales literature
- Write a complaint letter to a subordinate
- Write a complaint letter to a superior
- Write a cover letter to introduce a resume
Civic/Government
- Announce a bad weather or civil emergency policy
- Complain about community problems
- Correct an official's mistake on your taxes
- Report required information to a government agency
Credit/Loan
- Approve a loan
- Cancel or withdraw a customer's credit account
- Cancel your own credit account
- Grant approval for credit
- Notify a creditor that you have stopped payment on a check
- Notify a debtor of a returned check
- Write a credit reference
Customers
- Correct a customer's error or assertion
- Delegate follow-up on a complaint from a customer
- Inform a customer of an incorrect payment amount and ask for the balance
- Inform a customer of an overpayment
- Inform customers of a misprint
- Keep a customer up to date on progress
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a customer that you have shipped an order
Employees
- Announce an employee's achievement
- Announce an employee training session
- Announce an office or store closing to employees
- Announce bad news to employees
- Announce the appointment of an employee to a committee or position
- Announce the death of an employee or an employee's relative
- Complain about an employee who has given poor or offensive service
- Dismiss an employee for poor performance or unacceptable behavior
- Inform employees of another's illness
- Introduce a new employee
- Notify employees of a new policy or a change in an existing one
Miscellaneous
- Announce a contest winner
- Announce a drug testing program
- Authorize a study or report
- Authorize legal representation
- Authorize medical treatment
- Cancel a membership or subscription
- Cancel a rental contract
- Cancel a service contract
- Complain about harassment
- Complain to a club or organization
- Complain about an unfair insurance payment or settlement
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a directive or decision
- Confirm an error correction or revision
- Confirm the receipt of a package or other item(s)
- Confirm the sending of a package or other item(s)
- Correct an error in a payment made or received
- Endorse a proposal or report
- Explain an error you have made
- File a warranty claim
- Grant permission to use or publish materials
- Make an insurance claim
- Network by discussing publications or speeches
- Offer voluntary services
- Relieve someone from delegated responsibilities because someone else will assume them
- Write a letter to persuade an editor or the public on an issue
- Write a news release
Personal
- Announce a broken engagement
- Announce a change of address
- Announce a class reunion
- Announce a divorce
- Announce an engagement in a newspaper
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce the birth or adoption of a baby (personal letter)
- Announce the birth or adoption of a baby (public announcement)
- Announce the death of a family member, or write the obituary
- Announce the death of a family member to other family members, close friends, and acquaintances
- Announce the graduation of a son or daughter
- Announce your own retirement
- Cancel a reservation
- Cancel or postpone an invitation
- Cancel a wedding
- Confirm your own attendance as a speaker or special guest
- Correct your own error in a transaction
- Introduce a friend, an acquaintance, a relative, or yourself to someone in anticipation of a future meeting
Sales
- Announce a price decrease
- Announce a price increase
- Announce a sales contest
- Announce or introduce a new salesperson
Social Events/Travel
- Ask for personal advice
- Answer a request for information on a product or service
- Give general advice
- Request a copy of an official document
- Request a response to a survey or questionnaire
- Request an explanation for a denial of credit
- Request application materials for admission to college
- Request confirmation of receipt of earlier mailings
- Request estimates or bids
- Request information
- Request information about an applicant
- Request information from a government agency
- Request samples or information about products or services
- Respond to an inquiry about products or services
- Thank someone for an inquiry
- Thank someone for information
- Use networking in a job search
- Write a letter in a job search
Business Introductions:
- Introduce a business or professional contact
- Introduce a new employee
- Introduce a product or service
- Introduce gifts to customers and prospective customers
- Introduce someone to an organization or the community
- Welcome a new employee
Business Announcements (Very Similar):
- Announce a new business, store, or branch office
- Announce a new partner
- Announce a new product or service
Personal Introductions:
Sales Introductions:
Extend an invitation
- Extend a formal invitation
- Extend an invitation for a job interview
- Extend an invitation to a business social event
- Extend an invitation to a personal social event
- Extend an invitation to attend a trade show, seminar, or conference
- Extend an invitation to join an organization
- Extend an invitation to open an account
- Extend an invitation to participate in or attend a fundraising event
- Extend an invitation to speak or perform
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend invitations to winter holiday parties (business and personal)
- Invite a customer to request a sample product or more information
- Invite a prospective customer to a sales appointment, presentation, or demonstration
Accept an invitation
- Accept a formal invitation to a social event
- Accept a request to serve in an honorary position
- Accept an informal invitation to a social event
- Accept an invitation to a business appointment
- Accept an invitation to an event
- Accept an invitation to join an organization
- Accept an invitation to speak or perform
Announce or cancel an invitation
- Announce a broken engagement
- Announce a business anniversary
- Announce a class reunion
- Announce a job-related party or retreat
- Announce a routine meeting
- Announce a special meeting
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce the graduation of a son or daughter
- Cancel a wedding
- Cancel or postpone an invitation
Confirm or decline an invitation
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a speaker's or special guest's attendance
- Confirm your own attendance as a speaker or special guest
- Decline an invitation to an event
- Decline an invitation to join an organization
- Decline an invitation to speak or perform
- Accept a job offer
- Acknowledge the receipt of a resume
- Announce a job opening
- Decline a job offer, promotion, or transfer
- Decline a request for employment
- Extend a job offer
- Extend an invitation for a job interview
- Follow up during a job search after a lapse of time
- Follow up during a job search after a telephone contact
- Follow up during a job search after an interview
- Offer a sales position to someone who has not applied for employment
- Respond to a job advertisement and request an interview
- Respond to a job offer, negotiating a higher salary
- Respond to a job offer, negotiating conditions
- Respond to a request for your resume
- Use networking in a job search
- Write a cover letter to introduce a resume
- Write a letter in a job search
Can we start over? (Let's see if the magic is still there.)
Dear Ex: Things turned out okay for everyone. (We're older now, but wiser.)
Goodbye forever (It's time to go our separate ways.)
Happy Anniversary! (Thanks for always being there!)
Has someone come between us? (I see the telltale signs.)
I love you. (Last night was unforgettable!)
I really miss you. (Please come home soon.)
I'd like to get to know you better. (Do you remember me?)
I'll do whatever it takes. (Just please come back.)
I'm falling for you. (We're made for each other!)
I'm glad we went out together. (I want to see you again.)
Let's part on good terms while we can. (It's time to go our separate ways.)
Please forgive me. (This relationship is worth saving!)
Sorry we didn't agree. (But can we kiss and make up?)
Sorry, this isn't working for me anymore. (We need to separate for a while.)
Tell me what I did wrong. (I know I can make it up to you.)
That was a stupid thing I said/did. (But I don't usually behave this way.)
Too many things have come between us. (Let's go back to the way we were.)
Want to spend the rest of my life with you. (My love is real and so is my commitment!)
We need to see a marriage counselor. (It's time we let someone come between us!)
We need to slow down. (I'm feeling a little crowded!)
We never really talk. (Tell me what you're thinking.)
We've come to a standstill. (Let's reconsider our goals.)
You mean everything to me. (You're my better half; we make each other whole!)
You really hurt me. (But tell me your side of it—I'm listening!)
NEW! Our professional writers added hundreds of new love letters in 4,001 Business, Sales & Personal Letters for these situations:
Confessions of love
I Love You
Lost Love
Missing You
Second Chances
Sorry
Thinking of You
- Acknowledge an order or subscription
- Announce a new product or service
- Cancel an order
- Change an order
- Complain about a delay in an order
- Confirm an order you have made
- Confirm receipt of an order from a customer
- Confirm the receipt of a package or other item(s)
- Confirm the sending of a package or other item(s)
- Decline orders but offer an alternate or substitute item
- Decline orders or requests for information
- Demand satisfaction on a mail order transaction gone bad (suspected mail fraud)
- Introduce a catalog, brochure, or other sales literature
- Introduce a product or service
- Make a reservation
- Notify a customer that a shipment has been delayed or that merchandise ordered is not available
- Notify a customer that you have shipped an order
- Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise
- Request a discount or a complimentary product or service
- Request a rush order
- Request additional money or information before you can fill an order
- Request estimates or bids
- Request information on a product or service
- Respond to an inquiry about products or services
- Solicit mail orders for your product
- Thank a customer for a payment
- Transmit a payment
- Transmit a shipment of merchandise that a customer has purchased
- Welcome a new account or an account reactivation
- Advocate legislation
- Contact customers with inactive accounts for sales purposes
- Encourage your reader to take advantage of a new opportunity
- Encourage/motivate your reader to keep up the good work
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Introduce a product or service
- Invite a customer to request an example product or more information
- Motivate a sales force
- Offer a suggestion to a supplier or retailer
- Oppose legislation
- Promote a product by announcing a special sale or complimentary gift
- Recommend a course of action or support a decision or policy change
- Recommend a service or product
- Recommend a teenager for a job (strong recommendation letter)
- Request a raise or promotion
- Request a retraction or correction from the media
- Sell a seminar or conference
- Suggest a change in a contract or agreement
- Use a referral in a sales letter
- Write a letter of encouragement/motivation
- Write a letter to persuade an editor or the public on an issue
- Write a persuasive letter that makes a charitable request
- Write a persuasive letter to a government official
- Write a persuasive letter
- Write a persuasive memo to an employee or colleague
- Write a weak recommendation for a job candidate
- Write an insurance sales letter
- Advocate legislation
- Decline to write a letter of recommendation
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Recommend a course of action or support a decision or policy change
- Recommend a service or product
- Recommend a teenager for a job (strong recommendation letter)
- Request information about an applicant
- Request that someone write a letter of recommendation in your behalf
- Thank someone for accepting your advice or recommendation
- Thank someone for a referral or recommendation
- Thank someone for writing a reference or recommendation for you
- Use a referral in a sales letter
- Write a credit reference
- Write a recommendation or a reference about someone
- Write a weak recommendation for a job candidate
- Cancel or decline to schedule an appointment
- Decline a job offer, promotion, or transfer
- Decline a request for a claim or adjustment
- Decline a request for credit
- Decline a request for a donation
- Decline a request for employment
- Decline to accept a gift
- Decline to give advice
- Decline orders but offer an alternate or substitute item
- Decline orders or requests for information
- Decline an invitation to an event
- Decline an invitation to join an organization
- Decline an invitation to speak or perform
- Decline to write a letter of recommendation
- Deny an expected or hoped-for promotion or raise
- Reject a bid or proposal
- Reject or terminate a business relationship
- Reply negatively to a suggestion
- Turn down a customer's or employee's suggestion
- Write a refusal
- Document employee reprimands
- Give a warning to an employee
- Reprimand an employee for a breach of policy
- Reprimand an employee for poor attendance or tardiness
- Reprimand an employee for poor performance
- Warn a customer about credit suspension or penalization
- Warn a distributor under your supervision
- Write a letter reprimanding tenants
Business/Work
- Request a change in a contract or agreement
- Request a copy of an official document
- Request a raise or promotion
- Request a response to a survey or questionnaire
- Request an endorsement or testimonial
- Request assistance or cooperation from someone in another firm
- Request confirmation of an authorization to take action
Credit Line
- Request an explanation for a denial of credit
- Request an increased credit line
- Request correction of an error in a credit report
- Request or apply for a credit account
Information
- Request information
- Request information about an applicant
- Request information from a government agency
- Request information on a product or service
Sales
- Request a discount or a complimentary product or service
- Request a refund or reimbursement
- Request correction of a billing error
- Request samples or information about products or services
Service
Miscellaneous
- Request a retraction or correction from the media
- Request application materials for admission to college
- Request confirmation of receipt of earlier mailings
- Request correction of an error in a check
- Request correction of an insurance company's error
- Request estimates or bids
- Request payment of a personal loan
- Request permission to use another's materials
- Request that someone write a letter of recommendation in your behalf
- Accept a resignation
- Announce an employee's retirement
- Announce your own retirement
- Resign from a job in which you are not valued or appreciated
- Resign from a job because of a personality clash or conflict of values
- Resign from a job when forced out under pressure
- Resign for family or personal reasons
- Resign for health reasons
- Resign to take an early retirement
- Resign to take another job
Respond to a Complaint
- Respond to a complaint of discrimination or sexual harassment
- Respond to a complaint while admitting fault and making an adjustment
- Respond to a complaint while avoiding agreement or denying liability, and refusing to make an adjustment
- Respond to a complaint while avoiding or denying liability, but making an adjustment
- Respond to a complaint, but needing more information
- Respond to a complaint
Respond to a Job Offer
Respond to Feedback
Miscellaneous Response-Letter Topics
- Announce a sales contest
- Contact customers with inactive accounts for sales purposes
- Extend an invitation to attend a trade show, seminar, or conference
- Extend Mother's Day or Father's Day greetings and/or announce sales or promotions for these days
- Follow up after a sale to thank the customer and offer service
- Follow up after a sales appointment or telephone conversation
- Follow up after a sales presentation or demonstration
- Follow up on a sales interview, presentation, or exhibit
- Follow up on a sales offer
- Introduce a catalog, brochure, or other sales literature
- Introduce a product or service
- Introduce gifts to customers and prospective customers
- Invite a customer to request a sample product or more information
- Invite a prospective customer to a sales appointment, presentation, or demonstration
- Motivate a sales force
- Offer a discount for early payment on products or services
- Promote a product by announcing a special sale or complimentary gift
- Resell to long-time customers
- Respond to a sales rejection
- Respond to an inquiry about products or services
- Sell a seminar or conference
- Solicit mail orders for your product
- Strengthen relationships with customers
- Welcome a new account or an account reactivation
- Welcome a new customer or client
- Welcome a potential customer or client to the area
- Write a sales letter
- Write an insurance sales letter
- Accept a formal invitation to a social event
- Accept an invitation to a business appointment
- Accept an invitation to an event
- Accept an invitation to join an organization
- Accept an invitation to speak or perform
- Accept an informal invitation to a social event
- Announce a broken engagement
- Announce a class reunion
- Announce a job-related party or retreat
- Announce an engagement in a newspaper
- Announce an engagement in a personal letter
- Announce an engagement with an invitation
- Announce the graduation of a son or daughter
- Apologize for missing an appointment
- Apologize for missing an event or for overlooking or forgetting someone
- Cancel a wedding
- Cancel or postpone an invitation
- Confirm a guest's attendance at a conference or symposium (organizer's letter)
- Confirm a speaker's or special guest's attendance
- Confirm your own attendance as a speaker or special guest
- Congratulate someone on a religious occasion
- Congratulate someone on his or her engagement
- Congratulate someone on his or her graduation
- Congratulate someone on his or her wedding or marriage
- Decline an invitation to an event
- Decline an invitation to join an organization
- Decline an invitation to speak or perform
- Extend an invitation to participate in or attend a fund-raising event
- Extend an invitation to a business social event
- Extend an invitation to a personal social event
- Extend an invitation to join an organization
- Extend invitations to winter holiday parties (business and personal)
- Extend an invitation to speak or perform
- Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal)
- Extend a formal invitation
- Introduce someone to an organization or the community
- Thank someone for hospitality
- Thank someone for visiting a place or attending an event
- Welcome a new resident to the neighborhood
- Welcome someone into a group, association, religion, or club
- Accept and express appreciation for a suggestion
- Acknowledge the receipt of a suggestion from an employee
- Advocate legislation
- Ask for personal advice
- Decline to give advice
- Encourage your reader to take advantage of a new opportunity
- Encourage/motivate your reader to keep up the good work
- Endorse a political candidate
- Endorse or nominate a candidate for an award
- Give advice to subordinates
- Give general advice
- Give personal advice
- Give professional advice
- Invite or request suggestions from employees and customers
- Offer a suggestion
- Offer a suggestion to a customer
- Offer a suggestion to a religious leader
- Offer a suggestion to a subordinate
- Offer a suggestion to a superior
- Offer a suggestion to a supplier or retailer
- Reply negatively to a suggestion
- Reply positively to a suggestion
- Suggest a change in a contract or agreement
- Suggest an alternative plan or schedule for payments
- Thank someone for advice or a suggestion
- Turn down a customer's or employee's suggestion
- Announce bad news to employees
- Announce the death of a family member, or write the obituary
- Announce the death of a family member to other family members, close friends, and acquaintances
- Announce the death of an employee or an employee's relative
- Encourage an employee after a disappointment or a company setback
- Express regret on the defeat of legislation or the loss of an election
- Inform employees of another's illness
- Offer sympathy for a marriage separation or divorce
- Offer sympathy for loss or damage caused by a theft, vandalism, or natural disaster
- Offer sympathy for the death of a business associate
- Offer sympathy for the death of a business associate's family member
- Offer sympathy for the death of a child
- Offer sympathy for the death of a friend or relative
- Offer sympathy for the death of a person who has been ill
- Offer sympathy for the loss of a job
- Offer sympathy for the loss or death of a pet
- Offer sympathy in a case of serious or terminal illness
- Send a gift with a sympathy letter
- Thank someone for expressions of sympathy
- Write a get-well message regarding an employee's or business associate's family member who is suffering from illness or injury
- Write a get-well message to a child suffering from illness or injury
- Write a get-well message to a friend or relative suffering from an illness or injury
- Write a get-well message to an employee or business associate suffering from illness or injury
- Thank a customer or client
- Thank a customer for a payment
- Thank someone for a compliment or praise
- Thank someone for a favor
- Thank someone for a gift
- Thank someone for a job well done
- Thank someone for a philanthropic contribution
- Thank someone for a pleasant occasion
- Thank someone for a referral or recommendation
- Thank someone for a reply or response
- Thank someone for a speech or presentation
- Thank someone for accepting your advice or recommendation
- Thank someone for advice or a suggestion
- Thank someone for an appointment, interview, or meeting
- Thank someone for an award, bonus, or raise
- Thank someone for an inquiry
- Thank someone for expressions of sympathy
- Thank someone for goods or materials received
- Thank someone for help or support
- Thank someone for hospitality
- Thank someone for information
- Thank someone for media exposure
- Thank someone for visiting a place or attending an event
- Thank a business for good service, low prices, or professional courtesies
- Thank a customer for purchasing a product or service
- Thank a doctor or health care facility
- Thank a religious leader
- Thank a retiree for his or her service
- Thank someone for helping in your absence
- Thank someone for volunteer work
- Thank someone for writing a reference or recommendation for you
- Transmit a bid, proposal, or quotation
- Transmit a contract
- Transmit a document for review, correction, or other action
- Transmit a fax
- Transmit a manuscript to be considered for publication
- Transmit a payment
- Transmit a progress report, an analytical study, a formal report, or a manuscript for use within an organization
- Transmit a shipment of merchandise that a customer has purchased
- Transmit an advertising copy to a magazine or other media
- Transmit equipment or supplies that a company employee has requested
- Transmit informational or sales literature
- Announce a new business, store, or branch office
- Announce a new partner
- Announce or introduce a new salesperson
- Welcome a new account or an account reactivation
- Welcome a new business to town
- Welcome a new customer or client
- Welcome a new employee
- Welcome a new shareholder
- Welcome a new student to school, class, or a training seminar
- Welcome a son-in-law or daughter-in-law into the family
- Welcome a potential customer or client to the area
- Welcome someone into a group, association, religion, or club
