Example Letter #1
I owe an apology to all my co-workers and their families for my attempt at being funny at the company picnic last Saturday. I realize now that my costume was offensive to you and your families. I am very sorry.
I know you look forward to the annual picnic as a time for wholesome family activities, and my insensitive garb was not appropriate. I can't undo what I have done, but you have my pledge to help keep the quality of all our activities on a high plane from now on.
Example Letter #2
I apologize for walking out in the middle of your presentation. I know it was disruptive, and I may have hurt your feelings.
I suddenly was not feeling well and thought it best to leave. I certainly am interested in your work and hope to get a printed copy of your presentation.
Example Letter #3
I am sorry I took such an offensive tone of voice in speaking with you before your friends. It was not my intention to humiliate you. My own annoyance at another matter clouded my judgment. Please forgive me. I hope this unfortunate misstep will not jeopardize our friendship. You are one of the best friends I have.
Example Letter #4
I want you to know how truly sorry I am for the joke I told at dinner last night. It was in very poor taste, and I am sorry that it offended you. Looking back on it, I am glad that you let me know how you felt. Please accept my sincere apology for my insensitivity and be assured that I will no longer tell jokes of that type.
Write Your Letter Step-by-Step
Begin with a straightforward apology. Do not rehash the incident, but be specific enough that your reader will know that you acknowledge your error.
Acknowledge the reader's feelings, if appropriate.
Ask for forgiveness and indicate that you value your relationship with the reader.
End with a positive statement.