Example Letter #1
Until market conditions improve, we are canceling our credit accounts and making all purchases on a cash basis. Please send me a final statement showing the amount due to close the account.
We have appreciated your service and hope to continue our relationship as business improves.
Example Letter #2
Due to unfortunate circumstances beyond my control, I must terminate my credit account. According to my records, my account is $369.86 in arrears. You should receive a check for that amount within the next few days.
Thank you for your outstanding service and patience. I hope to reopen my account at a later date.
Example Letter #3
Due to budget restrictions, we will be terminating our Doe account effective immediately. All further sales will be on a cash basis. We will pay off our account balance immediately upon receipt of a final billing statement. We thank you for the years of fine service on our account.
Example Letter #4
I am canceling my credit card with you because of the new annual fee and increased interest rate. Enclosed is my check for $100 to pay off my balance. If I have miscalculated, please bill me for the remaining amount. Thank you for taking care of this for me.
Write Your Letter Step-by-Step
Tell the reader why you are canceling your account with them.
State how you would like to pay off your account. If necessary, ask for verification of your final balance.
Close the letter on a respectful note.