Example Letter #1
I am very sorry to hear about Jane's hospitalization and understand that it surely must be difficult to concentrate on the work. Feel free to take off half-days this week. Just let me know when you'll be gone. Please give our best wishes to Jane when you see her.
Example Letter #2
I am so sorry your daughter is struggling again in the hospital. She is one tough little girl, and she is lucky to have a mother like you. We understand that this places an extra burden on you as you try to maintain your work schedule. Please remember that your sick leave days can be taken when you need to be with her. Rest assured that we are all pulling for little Jane, and you.
Example Letter #3
I am sorry to hear of your mother's illness. Few things in the world are more difficult than seeing your mother suffer. When you visit her next, please give her our best wishes for a quick and full recovery. Please speak to John if you need some time off to be with her.
Example Letter #4
I understand that your son Eric is in the hospital. I don't know how ill he is but I know how stressful life can be with a family member in the hospital. If you need some free time to be with him, I am sure we can arrange it. Take care of your family. You have our support here at work.
Write Your Letter Step-by-Step
Express your concern.
Reassure the reader of your support.
Close with best wishes.