Example Letter #1
This letter summarizes the verbal agreements made between Robert Johnson of Springfield, Kansas, and Jane Doe of Doe Construction as of 3:00 p.m. June 16, 2018. The agreements concern Mr. Johnson' home, which is under construction at 1600 Main Street, Springfield, Kansas:
If this summary is correct, please sign below. We at Doe Construction thank you and hope to continue a mutually rewarding relationship.
Example Letter #2
So we all have the same understanding, I have drafted this letter to confirm our decisions on the telephone at 11:15 a.m., November 24, 2018. We decided that:
Please call me immediately if you have any concerns about these decisions. Otherwise, please sign, date, and return the enclosed copy. We value your contributions and want you to feel good about working for Doe Corporation.
Example Letter #3
This letter is to confirm the terms of our agreement made yesterday over the phone. As I understand our conversation, I am to supply additional top soil, grade your front and back yards, and install a Waterbird sprinkler system #1234 in both yards. You will pay me $1,500.00 upon completion. Finally, you want me to start on Monday, May 6.
If this accurately reflects your understanding, please sign your name in the space below and return the original to me in the envelope provided. I look forward to working for you.
Example Letter #4
This letter is intended as a follow-up to our discussion yesterday, June 14, regarding the new employee benefits package. We agreed to the following provisions:
Please let me know as soon as possible if this information is accurate so we can finalize this part of our negotiations. After reviewing this letter, you may call me at 555-5555 to discuss any necessary changes.
Write Your Letter Step-by-Step
Refer to your last contact with your reader and review what you discussed or agreed upon.
Review any pertinent details of the agreement.
Express satisfaction with the relationship or agreement. If you want this correspondence to be binding, request the reader to sign it and return it.