Example Letter #1
Experiences over the past several months convince me that I must resign from my position as counselor, effective no later than two weeks from today. When I was initially hired at Doe Corporation, I thought that this was a company believed, as I did, that the relationship between a company and its employees should be mutually beneficial. Poor wages, infrequent raises, uncompensated overtime, routine layoffs, and an excessive workload have convinced me otherwise. Therefore, I can no longer work for a company that clearly undervalues the worth of its employees.
I want to thank you, however, for being a wonderful supervisor. I appreciate the time you took to discuss my concerns with me. I know you did everything you could to improve our working conditions, but the fact that your efforts have been persistently ignored by upper management is indicative that things are not about to change in the near future. I sincerely hope that my resignation does not adversely reflect upon you in any way.
Two weeks should provide adequate time for me to complete my assignments. According to current policy, I suspect my duties will be assimilated in the usual way. Nonetheless, I will gladly ensure that my more difficult accounts are settled before I leave.
Example Letter #2
Regretfully I inform you that I must resign from my position as a counselor, effective immediately.
Three weeks ago, my supervisor informed me that a co-worker was criticizing my work. According to my superiors, she gained access to my personal files and work bins. She then alerted my supervisor and the office manager about my supposed violations of company policy and file errors. Although I may have erred unintentionally, I think it is inexcusable to allow another employee to rummage through my area without my consent. Your unwillingness to challenge this violation of my privacy makes it impossible for me to feel secure working at Doe Corporation any longer.
Because I have enjoyed working here up to this time, my decision to resign is not taken lightly. The work is both exciting and challenging. During my tenure I have gained important skills that will be useful in years to come.
I regret that these circumstances make it necessary for me to leave abruptly. In order to allow my successor to assume my duties without undue effort, however, I am leaving detailed instructions that explain each of my responsibilities in detail.
Example Letter #3
Please accept this letter as official notification of my intent to resign from my position as a counselor, effective two weeks from today.
Ever since Doe Corporation hired a new manager, I have been in turmoil. The relationship between employee and manager should be one of mutual respect and support. Instead, our current manager uses bullying and verbal abuse as a management style. Unfortunately, these tactics directly oppose my personal business philosophy, which advocates a more sensitive approach. Not only is it unconscionable for me to work in such a hostile environment, it is also physically and mentally debilitating to work under such stressful circumstances.
Resigning for these reasons is extremely disconcerting but, given the circumstances, I don't feel I have much choice. Senior management does not seem troubled by John's inappropriate behavior toward his employees and I, therefore, doubt that changes are imminent. These present difficulties do not negate the fact that I have derived much enjoyment in years past from my employment here. Also, the training I received here is superior to that of other companies. These considerations make this decision especially difficult. I sincerely hope to find another position as rewarding as this one has been.
Two weeks should be ample time for me to orient a replacement as well as to fulfill my obligations. If I can do anything else to facilitate an orderly transfer of duties, please let me know as soon as possible.
Example Letter #4
Please accept this letter as official notification of my intent to retire early. If convenient, I would like to schedule my date of departure for the end of this month. However, if you feel my leaving then will present serious difficulties for my associates, I will gladly stay until the end of next month. However, I don't believe there should be any reason for me to postpone my retirement beyond that time.
Recent events have motivated me to reexamine my reasons for working here. Ever since this company acquired the Doe Corporation, I have been dissatisfied with my job. When I was originally hired, we agreed that my travel time would be kept to a minimum, but now I am expected to travel across the country each week auditing files. Unfortunately, my family obligations render this expectation unacceptable. Because I enjoyed my job so much before the merger, however, I am upset that it has come to this. But since I have been given no other alternative, I am confident this decision is in the best interest of all concerned.
The company has contributed immeasurably to my professional career. I will always be indebted to you for granting the financial assistance needed to further my education and for company-sponsored training seminars, which permitted me to acquire the proficiency needed to excel in my profession.
Although I plan to work elsewhere, I also intend to do some part-time consulting and would enjoy being involved in special short-term projects. Please let me know if you are interested in including me in these activities. If there is anything else you would like to discuss with me, I would be happy to meet with you at your convenience.
Example Letter #5
Effective immediately, I am resigning as buyer from Doe & Co. It is become increasingly apparent that this store is no longer listening to the fashion demands of its clientele. Instead it seems to be following the dictates of European designers that are foreign to our customers, in every sense of the word. Hence, our exotic merchandise remains on the floor for months and our accounts remain in the red. My experience has proven that customers from this area prefer merchandise that suits their home-grown tastes, and, frankly, so do I.
I do appreciate the opportunity to work here, however. I have learned a great deal about customer relations.
Write Your Letter Step-by-Step
Start with a direct statement of the fact that you are resigning. Include an effective date.
State reasons for leaving, with emphasis on opportunities elsewhere; however, you can be more direct if you think it is necessary or warranted.
Express appreciation and gratitude for training, experience, and/or relationships.
Discuss the time, if possible, for an orderly transition and transferal of your responsibilities.