Example Letter #1
I was delighted to receive your note, and was especially pleased to read your kind words about our family. It made me happy to know you feel at home with us. We too enjoyed getting to know you better.
I have mentioned your letter to Jane and will read it to the family at dinner tonight. Please write when you can. You are always welcome to stay with us when your travels bring you this way.
Example Letter #2
I wanted personally to let you know how gratifying it was to receive your kind note of support and encouragement. Coming as it did from someone all too familiar with just how taxing a campaign can be, it meant all the more to me.
I have taken the liberty of sharing your kind words with the other members of our fund-raising committee--the real movers and shakers in this enormous effort. Your words were visibly heartening to them. They, as much as I, deeply appreciate your endorsement and promise of future assistance.
Again, please accept my sincere thanks. I look forward to future collaboration.
Example Letter #3
I sincerely appreciate your kind response regarding my efforts to improve our testing process. I have given the problem a lot of thought and hope that my comments will motivate management to take action. To make a difference I will need your continued support. Thank you again.
Example Letter #4
Thank you very much for telling me how much you have enjoyed reading my column. I'm so pleased to know that it brightens your day. I'm flattered that you think it's worthy of syndication!
Thank again for your kind comments.
Write Your Letter Step-by-Step
Express your thanks for the person's thoughtfulness.
Comment on the pleasure the compliment or praise gave you.
If others were involved, explain that you will share the welcome comments with them.
Close with a final expression of your appreciation.