Example Letter #1
We have received your resume, portfolio, and application for employment. In order for us to move ahead in our selection process, could you please complete the enclosed questionnaire and return it to us by the end of the month? Thank you for your cooperation.
Example Letter #2
We acknowledge receipt of your resume and application for a position at Doe Software and sincerely appreciate your interest in our company.
We will screen all applicants and select candidates whose qualifications seem to meet our needs. We will carefully consider your application during the initial screening and will contact you if you are selected to continue in the recruitment process. We wish you every success.
Example Letter #3
Thank you for sending your resume in response to the Media Relations job posting. The deadline for applications is April 29. At that time, we will review all applications and invite the five most qualified to interview. We will notify all applicants of our decision no later than May 5. We appreciate your interest in Doe International. Best wishes in your job search.
Example Letter #4
We appreciate your interest in Doe, Inc. and acknowledge receipt of your resume. In the event that we wish to arrange a personal interview, we will contact you by mail or phone. Again, thank you for your interest in employment at Doe, Inc.
Example Letter #5
Thank you for your resume. We appreciate your interest in the Doe Corporation. Although your educational background and work experience are impressive, we regret that we do not currently have an opening appropriate for your qualifications. However, we anticipate the possibility of a suitable position becoming available during the next year. Your resume will remain on file in our human resources department, and we will contact you for an interview if a position does become available.
We feel honored to have the interest of an individual of your ability, and hope we have an opportunity to discuss your qualifications more fully.
Example Letter #6
We have received your inquiry regarding employment opportunities at Doe Corporation and are in the process of reviewing your qualifications against our current requirements. Should your background and experience meet the requirements of one of our job openings, we will contact you to request addition information. If we do not have an appropriate opening at this time, we will retain your inquiry for six months for future consideration.
Again, thank you for contacting Doe Corporation.
Example Letter #7
Thank you for applying for the Production Manager position at Doe Corporation. After reviewing resumes for this position, we identified those applicants whose skills and experience most closely matched the organization's needs. Unfortunately, you were not among those selected for further consideration.
Thank you again for the time you have given to Doe Corporation. We wish you success in your future career.
Write Your Letter Step-by-Step
As you confirm that you have received the resume or letter, express appreciation for the applicant's interest.
Explain what you will do with the resume, whether you will keep it on file, pass it on to a specific person, or discuss it with someone.
Close with an expression of good will.