Example Letter #1
It's time to express my appreciation for the great friendships I have had here at Doe's over the past years. As some of you know, I am retiring at the end of May and plan to move to my old hometown of Springfield. I hope to do some writing on the history of that area before all the early residents are gone.
I know John has been considering two candidates for my position, and I feel good about them both. Either is qualified to do an excellent job. Each has a wealth of experience and both are amiable co-workers. I feel good that I am leaving my work in their capable hands.
Leaving will not be entirely easy. I have genuinely enjoyed working with our great staff. Please remember us at the summer picnic and feel welcome to drop in to see us in Springfield.
Example Letter #2
After 30 years in the trenches, I am retiring from Doe Corporation on June 30. It has really been rewarding and discouraging, carefree and tense, delightful and hateful. Well, you get the picture. It's time to make my way to Tucson, Arizona, for some leisurely golfing and tanning. It has been a strange experience to be replaced by a computer, but at least its feelings won't be hurt when it gets criticized for a statistical error.
I have loved my job and co-workers and will miss each of you dearly. My husband and I will keep a vacant room with a comfortable bed for visitors! We hope you will accept the standing invitation. Let's keep in touch!
Example Letter #3
At long last the date of my retirement is here! On November 12, exactly 32 years after my trying first day with Doe Corporation, I'll be leaving my desk for the last time. John and I will be moving to Montana, where I understand the trout fishing is much better than in downtown Springfield.
You all know Jane has been working with me for the past three weeks, and I feel she is exceptionally well-qualified to take over where I leave off. I have many fond memories of my time with Doe, and most of them involve the wonderful group of people with whom I have worked. I will miss you all so much, but never fear; you haven't seen the last of me! We will be making visits back to our old stomping grounds at least twice a year, so count on a call.
Example Letter #4
I have sincerely appreciated the association I have had with each of you over the past several years, so it is with some reluctance that I write this letter. After much thought and careful consideration, I have decided to retire from Doe & Doe.
As you know, John Doe has been my partner and has done an excellent job in helping to manage the practice that I am now turning over to John and Jane Smith. Jane has been with the firm for over a year and has also done a tremendous job helping us to maintain the client service that I have endeavored to provide since starting this practice 10 years ago.
I have great confidence in John and Jane. They are deeply committed to client satisfaction and are looking forward to working with you in the future. I urge you to continue working with John and Jane to handle your legal needs.
Write Your Letter Step-by-Step
Explain when you will retire and what your immediate plans will include.
If you know who your successor will be, make a positive comment on that person's qualifications.
Close by expressing your personal feelings of gratitude for friends and associations.