Example Letter #1
I have heard nothing but praise from all who attended the conference. The presenters were well prepared and the sessions were well attended. Everyone felt that you did a superb job organizing the meetings, selecting thought-provoking topics, and even getting us good hotel rates. Congratulations on both a successful and a memorable conference. You have set a new standard for conference planners.
Example Letter #2
I just returned from the conference in Springfield and want to take a moment to thank you for making it such a worthwhile experience. I know you spent many months planning the event--and it showed. The workshops were relevant and very helpful. I especially liked your selection of plenary speakers. Next year's organizers will have their hands full trying to equal the quality of this year's event. Thanks for making the conference so worthwhile.
Example Letter #3
When a function such as our shareholder's meeting is a success, the credit starts with the planning committee. Your fine work, excellent planning and realistic scheduling resulted in an informative and smooth running meeting. Thanks to you and your committee, the company now has an outstanding model to follow next year.
Write Your Letter Step-by-Step
Compliment the chairperson or planner on the event.
Specifically mention something about the event that you appreciated.
Express thanks and reaffirm the program's success.