Example Letter #1
Until market conditions improve, we are canceling our credit accounts and making all purchases on a cash basis. Please send me a final statement showing the amount due to close the account.
We have appreciated your service and hope to continue our relationship as business improves.
Example Letter #2
Due to unfortunate circumstances beyond my control, I must terminate my credit account. According to my records, my account is $369.86 in arrears. You should receive a check for that amount within the next few days.
Thank you for your outstanding service and patience. I hope to reopen my account at a later date.
Example Letter #3
Due to budget restrictions, we will be terminating our Doe account effective immediately. All further sales will be on a cash basis. We will pay off our account balance immediately upon receipt of a final billing statement. We thank you for the years of fine service on our account.
Example Letter #4
I am canceling my credit card with you because of the new annual fee and increased interest rate. Enclosed is my check for $100 to pay off my balance. If I have miscalculated, please bill me for the remaining amount. Thank you for taking care of this for me.
Write Your Letter Step-by-Step
Tell the reader why you are canceling your account with them.
Example Sentences for Step 1
Example Phrases for Step 1
State how you would like to pay off your account. If necessary, ask for verification of your final balance.
Example Sentences for Step 2
Example Phrases for Step 2
Close the letter on a respectful note.