Supplies • Letter Templates

Example Letter #1


How much do you spend on office supplies every year? That much? Well, it's no longer necessary. Doe Office Supplies guarantees the lowest prices. If our competitors have a lower price, we'll beat it by 10%. Plus, we deliver same day. Just check out some of our great prices:

*(List prominent items and savings)

I have enclosed a brochure. I'll call you next week for an appointment at your convenience.

You've got nothing to lose but money!

Example Letter #2


An often overlooked budgetary item is office supplies. Who wants to price the best buy on staples? But when you figure in all the pencils, pens, post-it notes, and other peripherals multiplied by the number of your employees, this budget item can come to a substantial amount. Doe Office Supply can help.

Let us be your one-stop shopping store. We'll take your order by phone or fax, deliver on a daily basis, and offer you 15% off the list price--consistently! Your savings will be substantial. Guaranteed!

Enclosed is our company brochure and a price list. I will call to arrange for a meeting next week. I look forward to serving your needs.

Example Letter #3



How to make great-looking templates as though they were the work of a professional!

Tired of awkward, clumsy templates that look amateurish at best and take tons of time to create? Do you wish you could make something--in very little time--that looks like it was made by a pro?

Our new Doe TemplateMaker software shows you how to create templates that are...

*(list prominent features)

You will learn how to...

(List educational features)

Make great-looking templates by following our step-by-step system.

(Show examples of several templates)

No one else has a product that is so easy to use. Most software makes you jump through so many hoops that you end up wasting days and still end up with an inferior product. Doe TemplateMaker is user friendly! We guarantee it or your money back.

* (List testimonials)

Order today. You could be creating professional templates in minutes. Our discounted price is only $29.95.

Order now.

P.S. This price is for a limited time only.

Example Letter #4


You can drastically cut dust damage to your computer with Doe's Computer Dust Covers!

As an owner of Doe's Mouse Pads, you are already seeing efficiency at your computer workplace. Now you can increase that efficiency savings with Doe's Computer Dust Covers.

We are telling our customers about this exciting new product before anyone else. This way you can order your covers before the rush and be sure to save high repair bills.

We've enclosed some informative literature about Doe's Computer Dust Covers and many tips on protecting your computer from static and power surges.

Please order today by returning the enclosed card or calling us toll-free: 1-800-555-5555.

By acting now, you'll be assured a computer protected from dust.

P.S. Like our Mouse Pads, our Computer Dust Covers cost at least 20% less than our competitors' brands.

Example Letter #5


Finding a reliable paper supplier at a competitive price can be difficult.

Doe Paper Company has been providing that service for 20 years. Don't you think it's time we talked?

I'd like to show you how Doe Paper can be the answer to your needs.

We carry it all!

* (list 5 or more prominent products)

I will be in your area on Thursday and Friday next week I will call you a few days in advance to arrange a convenient meeting.

P.S. When we meet, I have a special desk calendar as a gift to you.

Example Letter #6


Do too many papers create chaos in your office?

A recent survey by the United Office Association reports that five out of six businesses have serious paper-load problems. And it costs them thousands each year.

Now you can eliminate paper-load problems forever! Doe Office CD is a breakthrough, template-driven system that quickly organizes papers on the small space of a CD. In fact, since Doe Office CD makes it so easy to store papers, it actually saves you time and money. The secret is in the copyrighted templates and the quick back-up system.

Once you see the Doe Office CD for yourself, you'll realize how it can help you:

* (List 3-5 one-sentence prominent features)

* And more!

Thousands of corporations have discarded their old systems and have replaced them with the efficient Doe Office CD. Shouldn't you?

To introduce you to Doe Office CD, we're offering a FREE, no-obligation analysis of your paper-load. After reviewing your procedures, we'll demonstrate the advantages of Doe Office CD and show you how much time and money you can save.

I will call you later this week to arrange for your FREE survey.

P.S. You'll be happy to know that Doe Office CD costs less than one employee's time for a month!

Example Letter #7


Are You Losing Productive Time Organizing Your Daily Schedule?

Now you can organize daily schedule quickly and easily with our Doe's At-a-Glance Planner that is used by thousands of successful executives.

At-a-Glance Planner (give 3-4 sentence description of product).

In addition, the At-a-Glance Planner helps you by:

* (List 3-5 one-sentence bullet points of prominent features)

Because we're so sure Doe's At-a-Glance Planner is just what you need to save valuable time, we'd like to make you a special offer.

We'll send you our planner FREE for 30 days. Give it a test drive. Once you discover that it is as good as we claim, pay only $29.95. That's a savings of over $10.00 off the regular price. If, however, you decide not to keep it, simply return the planner to us. That's it!

Act now. We only offer this special price for 15 days. Just fill out the enclosed postage-paid card and mail it today.

Don't you deserve a fine planner? Act today!

P.S. When you place your order, we'll also send you our FREE "Business Planning for Executives." This book contains many important tips from top business owners.

Example Letter #8


Right now, is giving away a special gift to visitors of its web site.

Claim your FREE set of 250 business cards, custom printed for your BUSINESS or PERSONAL use. Since premium quality, full-color business cards can cost as much as $85.00 to $130.00, this is a once-in-a-lifetime offer that is not to be missed!

Impress your clients and associates with stunning, premium-quality business cards! Design your business card online in five easy steps. Choose from corporate, elegant, casual, or even wild designs. will custom print your cards on attractive, 100 lb. paper stock and ship them to your door.

Get FREE business cards from

The Price-Performance Leader for Short-Run, Full-Color Printing.

Example Letter #9


Enclosed are five samples of paper stock. As we discussed, we can print on any of these papers. The dye-cut would be extra, as would the embossing. The sample I have marked is less expensive, but only available on special order out of a mill in Canada. It would look beautiful for your job. If you wish to do business with that mill, we could help you establish a Letter of Credit--an extra step, but perhaps worth the effort.

I'll call you Monday to go over the options.

Example Letter #10


You made the right decision by choosing a color printer from Doe Computing. As you may remember, this printer has one the lowest maintenance costs found anywhere.

Of course, sometimes any printer will experience a problem. But you won't have to worry about lost productivity if you check the "Doe Service Contract" box on your warranty card. If something ever goes wrong, we'll have a repair person on your site within 24 hours for only ($). And if the printer can't be fixed that same day, we'll give you a loaner absolutely free.

Check the box. It's definitely worth the few extra dollars.

Thanks again for choosing Doe Computing.

Example Letter #11


When you took the job as Human Resource Director, did you think your job description would be "Reader and Filer of Resumes"? You may receive as many as 100 unsolicited resumes per week. And as your company grows, that number will increase. Doe Office Systems has an answer to streamline the process and add hours to your day.

We have created a new filing system for organizing resumes. Once implemented, you can easily draw from it any person or skill set you need. It has proven to be a quick and efficient way to deal with a mountain of resumes and to retrieve just the right ones when the time is right.

We have enclosed an informative brochure that explains this filing system in detail. We will contact you next week to answer any questions. We hope you will allow us to set up an appointment for a demonstration. We look forward to serving you.

Example Letter #12


Free advertising is a great way to get the word out about your company. Corporate memorabilia are hot and Doe Ad Men know how to make them.

*(List memorabilia like T-shirts, pens, mugs, etc)

People use your memorabilia, and presto! Free advertising. It works!

*(List testimonials)

Doe Ad Men offers these promotional items at low, low costs, and the impact is huge.

Take a look at our enclosed brochure and let's talk. I'll call you next week for an appointment. In the meantime, enjoy the enclosed Doe Ad Men pen! We look forward to doing business with you.

Example Letter #13


How you display your corporate identity can make the difference between success and failure. And it all begins with simple things like business cards, stationery, thank you notes, and other printed images. Doe Images specializes in corporate identity design. We can help you with:

*(list prominent services)

Check us out. The enclosed brochure illustrates some of our work. We will contact you next week to set up an appointment to discuss how we might be of service to you. Doe Image looks forward to enhancing your company's identity.

Example Letter #14

Copied has been your most trusted Internet office products store for over 7 years. We've continuously given you great prices on products like (list products).

Now we are announcing a new alliance with Roberts Copy Machines. This line of compact copiers gives you the benefits of larger commercial copiers for a fraction of the cost. For example, you get:

*(list prominent features)

And the service contract is so inexpensive you'll wonder why you haven't used Roberts Copy Machines before.

We invite you to take a close look by following this link to our web site (web link). We think you'll agree that Robert Copy Machines are perfect for your office. And, for stopping by today, we offer you a FREE (name of product)--our way of saying thanks for being our loyal customer.

Visit us today. You'll love the new Roberts Copy Machine.

Example Letter #15


Enclosed is the information you requested. It contains the bids and variations on the dyes you're interested in. The prices differ by the longevity of the mold. Regardless of your choice, we can deliver within seven days from the time of your order. Please let me know your choice.