Request Samples or Information About Products or Services • Letter Templates and Guides
How to write this letter:
1 | Make your request, explaining, if appropriate, how you plan to us the product or information. |
2 | Describe where or how to send the goods. |
3 | Express appreciation and, if appropriate, offer to pay costs involved. |
Guides
Since such requests are impositions on a person's time and resources, be especially courteous and tactful. Comments showing confidence in the reader or satisfaction with products may be helpful. Don't ask for more than common sense would dictate.
Example Letter #1
I recently attended the National Doe Conference and enjoyed your lecture on time management. Would you mind sending me copy of the bibliography that you referred to at the end of your presentation? Your ideas are a perfect match for goals that my staff and I have to maximize our office efficiency.
Please send the information directly to my office address:
John Doe
1600 Main Street
Springfield, Kansas 12345
Thank you for your time. I look forward to hearing from you soon.
Example Letter #2
Last fall I bought a used, eight horse power Doe tiller that came with a twelve ton log splitter, and I want to maintain it in peak operating condition. Would you be kind enough to send me the operating and maintenance manual for the 1986 model?
Please send the manual to the following address.
John Doe
1600 Main Street
Springfield, Kansas 12345
I will be happy to pay for any costs. Please include an invoice.
Thank you. I appreciate your help.
Example Letter #3
I discovered an old audio tape you recorded years ago and loved it. Could you please send me information about other recordings you have made? I've enclosed a self-addressed envelope for your convenience. My address is:
John Doe
1600 Main Street
Springfield, Kansas 12345
Thank you for responding. I look forward to hearing from you.
Example Letter #4
I am intrigued by your offer to subscribe to your new magazine. I make it a policy, however, never to subscribe to a magazine sight-unseen. Would you be willing to send me a sample copy of the magazine for me to preview? Please send it to Jane Doe, 1600 Main Street, Springfield, KS 12345. If there is a charge for the sample magazine, please also enclose a bill. Thank you for your assistance. I look forward to receiving the sample magazine soon.
Write Your Letter Step-by-Step
1
Make your request, explaining, if appropriate, how you plan to us the product or information.
Example Sentences for Step 1
Example Phrases for Step 1
2
Describe where or how to send the goods.
Example Sentences for Step 2
John Doe
1600 Main Street
Springfield, Kansas 12345 Please let me know by May 15 whether you will be able to supply me with the samples. My telephone number is 555-5555, or you may send a FAX at 555-5555. We would appreciate receiving the information within two weeks. I have enclosed a stamped, self-addressed envelope for your convenience. Please return the data in the self-addressed envelope. For your convenience I have enclosed a self-addressed envelope.
Example Phrases for Step 2
3
Express appreciation and, if appropriate, offer to pay costs involved.