Example Letter #1
Many of you have already met John Doe, the latest addition to our staff. John received a B.A. from Springfield College, interned with the Library of Congress, and most recently held the position of assistant photo archivist at the Springfield Historical Society.
John begins with us officially as an associate researcher on August 14, but we were pleased to have him join us briefly during last month's retreat where he presented an impressive overview of his work with the Springfield Collection. Thank you for the gracious welcome each of you extended to him then. We're pleased to have him permanently as a member of our team.
Example Letter #2
John Doe, our newest associate, will begin work with Doe Corporation on Monday, May 31. Initially, John will work part-time as our administrative assistant, usually from noon until 4:00 or 5:00 p.m. He will be available in the entry area. He will handle visitors, answer all phone calls, and generally make life more pleasant for us.
As additional help becomes available, John will be able to fill in wherever help is needed. It will make his job easier if everyone would let him know where you are and what your schedule is. Please help John feel at home and use his skills whenever appropriate.
Example Letter #3
I hope each of you will extend a warm welcome to John Doe, who will be coming on board in June to solve the problems with our latest software, so we can handle the incoming calls more efficiently.
John has several years of software troubleshooting experience and understands our needs. We are confident he will be a welcome addition to our technical support group.
Example Letter #4
I am pleased to announce that Jane Doe has been promoted to Vice President of Doe Corporation. Jane is now responsible for overseeing our company's developing and marketing divisions. At the Springfield site, Jane provided great leadership, as evidenced by the level of integration of Doe products into the local market. Beyond this accomplishment, Jane has helped to drive the business applications strategy as our products gain national recognition.
Jane's focus is customer oriented. She is passionate about delivering unsurpassed customer aid and has led her group to provide excellent support to large accounts. We are fortunate to have Jane leading the Doe team. Please join me in congratulating her on her new, well-deserved position.
Write Your Letter Step-by-Step
Introduce the new employee by name, noting the position he or she will fill and the date when the change will take place.
Briefly describe the new employee's education and work experience, possibly including such information as former clients, positions, and special projects. If necessary, mention the new employee's responsibilities.
Invite the rest of the company to welcome the new employee.