Write a Letter to Accompany a Contribution to a Good Cause • Letter Templates and Guides

How to write this letter:

1State the amount you are sending. Tell the reader if you are giving the gift in someone's honor or if there are any restrictions or stipulations on its use.
2If appropriate, explain briefly what prompted your decision to make the contribution, or describe the person in whose name the donation is being made. If you expect any recognition for the donation, note that briefly.
3Close on a positive note.


A letter accompanying a donation to a good cause expresses pleasure in giving the donation and describes any details regarding use of the donation. It may also comment on the person in whose name the donation is given. If you expect to receive any consideration in return, such as a public acknowledgment of your gift, mention that briefly.

Example Letter #1


In memory of my deceased grandfather, John Doe, our family wishes to donate $20,000 toward the building of your new library.

Throughout his years, Grandfather stressed the importance of education and reading to all of his children and grandchildren. We feel that this is what he would have wanted us to do with the money that he left for charity.

Thank you for helping us honor his memory in this way. Best wishes to you as you complete the building.

Example Letter #2


In the name of the Doe family, I am pleased to send a check for $500 payable to the March of Dimes. Two years ago the March of Dimes came to our family's assistance, and we appreciated it very much indeed. Now we want to help another family, as we were helped.

Example Letter #3


We have learned that your daughter, Jane, requires a kidney transplant and we want to help. Please accept the enclosed $l,000 check to help with her medical bills. We wish it could be more. We extend our best wishes for a successful surgery.

Example Letter #4


In memory of my mother, I would like to contribute $1,000 a year to set up the Jane Doe Memorial scholarship fund for needy undergraduate students. Although my mother completed only one year of college, she emphasized the value of a good education to her nine children. Many of us have gone on to obtain advanced degrees. She would be happy to sponsor a student in financial need so he or she could complete a college degree. Thank you for honoring my request to set up this fund.

Example Letter #5


Attached you will find a check made payable to your organization. I admire your work in the community and your diligent efforts to improve the world around us. I am honored to present you with this contribution and hope that it will help provide you with the resources you need to continue your endeavors.

I know that your organization goes above and beyond the call of duty. You represent all that is good, wholesome, ethical, and moral in a fund-raising organization. You can be assured that your efforts are greatly appreciated not only by me but by most members of this community. I look forward to seeing the continued progress you will make in the near future.

Example Letter #6


After recently hearing about (Name of Organization), I spent some time researching the concept and purpose driving the organization, and I found myself deeply connected to your cause. You are addressing real problems in our society, and because I admire the integrity and efficiency with which you use your resources to establish services and directly support your target populations, I am writing today to express my support of your pursuit in the form of a monetary donation. Thank you for your courage and vision. Please keep up the good work.

Example Letter #7


The services provided by your organization are valuable and necessary in our present day circumstances. When I think of all the people you have helped already, and when I think of the vast number of people still in need, I feel not only deeply grateful for your courage and vision, but also strongly compelled to help support your good cause. Although the enclosed donation is, of necessity, not as expansive as my emotional and intellectual support, I hope it provides at least a small amount of assistance toward the continuation of your services.

Again, thank you for all that you do.


If appropriate, explain briefly what prompted your decision to make the contribution, or describe the person in whose name the donation is being made. If you expect any recognition for the donation, note that briefly.

Example Sentences for Step 2

Example Phrases for Step 2

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