Example Letter #1
We are writing to express our deep gratitude for your recent financial donation to (Name of Organization). Your commitment, and the commitment of other conscientious individuals, provides tremendous moral support for our mission. Even more significantly, of course, your contribution strengthens our ability to continue and further develop the actual programs through which we manifest our convictions.
Although it is not possible for us express the degree of our appreciation, as stated in the original fundraising letter, within the next few days, we will be sending you a (Name of Product). We hope it will serve as a small sign of our admiration for your foresight and compassion. In addition, we will send you regular updates about the developments of our programs and the successes resulting from them. Your perspective and insight are highly important to us, and we would always welcome your feedback and further contributions.
Once again, thank you for your donation. Your support means so much to (Name of Organization).
Example Letter #2
Thank you for your kind gift. Your willingness to support the Wheelchairs for Africa Foundation will make a world of difference to the people we serve.
The money you sent is already being used to pay for simple, sturdy wheelchairs that will provide mobility for disabled children in Springfield, one of the poorest countries in Africa. I wish you could see their faces the first time they get to ride in their very own wheelchair, and the whole world opens up to them for the first time.
We hope you will enjoy the enclosed calendar with its photos of some of our grateful recipients. Their smiles will continue to be grateful for your generosity.
Write Your Letter Step-by-Step
Express to the donor your sincere thanks for his/her willingness to contribute to your cause.
Example Sentences for Step 1
Example Phrases for Step 1
If the person is a first-time donor, make a special point to welcome him/her.
Example Sentences for Step 2
Example Phrases for Step 2
Reiterate what the money raised will be used for/what good will come of the fundraiser.
Example Sentences for Step 3
Example Phrases for Step 3
Restate what tangible (or intangible) benefits or recognition the donor will receive for contributing.
Example Sentences for Step 4
Example Phrases for Step 4
Indicate that the premium, or gift of thanks, mentioned in the original fundraising letter is enclosed or will arrive shortly (if applicable).
Example Sentences for Step 5
Example Phrases for Step 5
Give examples of recent accomplishments of your organization that the donor can be proud of.
Example Sentences for Step 6
Example Phrases for Step 6
Close by briefly stating again your appreciation for the donation received.