Congratulate an Employee, Friend, or Associate on an Advancement or Promotion • Letter Templates and Guides

How to write this letter:

1Start with a direct statement of congratulations, which also identifies the celebrated event.
2Acknowledge such things as the effort, dedication, energy, or sacrifice necessary to achieve the goal.
3Look forward to future successes.


This letter is one that the reader will greatly appreciate. It shows that you care enough to take the time to extend congratulations. It is a great relationship builder. Be complimentary and sincere. [See also "Announce an employee's achievement"]

Example Letter #1


I have always known you were cream--and cream rises to the top. You have done a great job and deserve the promotion. Many of us are aware of the extra hours you have spent keeping the warehouse in order, and the way you helped others when their workloads became too heavy. You are a natural for the supervisor position. The workers in your division are very fortunate to have you over them. Best wishes for continued success.

Example Letter #2


I just read in the Doe College Newsletter that you have been promoted to the rank of Associate Professor. Congratulations! I am well aware of what it takes in terms of publication and teaching to satisfy the advancement committee. You are making your mark both as a scholar and as a teacher. I have heard many students comment positively on your classes and have enjoyed your recent articles. The college is fortunate to have you on the faculty. Best wishes for continued success.

Example Letter #3


Please accept my hearty congratulations on your promotion. You are definitely the right person for the job. That's what happens when your work is flawless, you give uncommon attention to detail, and you get along well with everyone. Management can't help but see that you are the natural choice for the position. Best wishes in the new office.

Example Letter #4


Please accept my sincere congratulations on your promotion to regional manager. You are the most gifted supervisor I have ever worked with, and we will sorely miss your leadership. You have taught me the meaning of hard work and integrity, and I know that your dedication will greatly advance the company's mission. I wish you all the best in this important career advancement.

Example Letter #5


Your career is really taking off. Congratulations on your promotion!

We know that you and your company like to work with suppliers that are equally dynamic. As a result of our aggressive in-house telemarketing effort over the past 5 years, Doe Distributors has grown at the rate of 35% per year. I think your goals and ours are so similar that we could benefit from working together.

I'll call next week to set up a meeting. I look forward to congratulating you in person.