Example Letter #1
Thank you for your employment application that we received on January 15, 2019.
We regret that we have no openings for a person with your qualifications at this time. However, your application will be kept on file in the Personnel Department for six months. If an opening requiring your qualifications should occur during that time, we will notify you.
Example Letter #2
We received your contract bid on January 15, 2019, and preliminary review indicates that you have included all the required forms and estimates.
As indicated in our request for bids, we will consider all submissions received before January 30. You can expect a report on our final decision by March 1, 2019.
Example Letter #3
Thank you for your interest in Doe Corporation. We have received your resume and cover letter requesting employment.
It is our custom to forward all resumes to department heads for initial review. When a department head wishes to interview an applicant, our personnel office notifies the individual immediately and schedules an interview. If we have no positions open for which the applicant qualifies, the resume is kept on file for six months.
In the meantime, please call the above number if you have questions. We appreciate your interest in our company and wish you success in your job search.
Example Letter #4
We have received your resume and scanned it into our electronic database. We appreciate the opportunity to review your skills and experiences against our current needs.
Our personnel office regularly searches our database of candidates for skills and competencies to match our immediate openings. If we should find a good match for your qualifications, a recruiter will contact you to arrange a personal interview.
Our practice is to keep resumes in our database for six months, so your skills will be reviewed against our needs through that period.
Thank you for submitting your resume.
Write Your Letter Step-by-Step
Acknowledge having received the item.
Tell the reader what to expect next.