Announce an Employee's Achievement • Letter Templates and Guides

How to write this letter:

1Name the employee and identify the achievement or honor. Biographical details may be added, but they should be brief and relevant to the occasion.
2Explain the reasons for the award or honor.
3If applicable, provide information about presentation ceremonies or other related events.
4Extend congratulations and encourage others to achieve in the same way.


This letter is an opportunity to build good will between management and employees, and to lift employee morale. It expresses your interest in individuals and their lives, and your belief that employees are more than statistics that affect your profit margin.

Example Letter #1


Our warmest congratulations to Eric Johnson, who recently received the industry's award for the best TV commercial of the year. A recent graduate from the Doe Academy, Eric joined us in 2018 and immediately attracted the attention of writers and artists with his avant-guard style. He says he enjoys working in our country setting, where he and his bride can enjoy the inspiration of the mountains.

The award is given each year for the commercial that industry writers and artists vote as most effective in the use of visual media. Eric will receive his award at the annual banquet of screen and television writers in February.

Our best wishes to Eric and to all our writers who set today's standard of excellence. Your futures look very bright.

Example Letter #2


The Springfield Bowling Association has named John Doe "Bowler of the Year."

He earned this distinction by bowling two straight 300-point games during the statewide bowling tournament in Springfield this past week. John received a plaque and a new bowling ball during the awards banquet Saturday night. He also received a check to cover his expenses at the national tournament in Chicago.

We extend our congratulations to John for his achievement and urge all employees to inform the editor of our newsletter of their outside accomplishments.

Example Letter #3


Our very own Jane Doe has just been awarded an honorary Ph.D. by Springfield University for her work in musical education.

Jane has taught music with us for the last seventeen years, and has inspired many of her students to pursue musical careers. The University presented Jane with this award "For Exemplary Leadership and Education of Children through Music." Her revolutionary teaching techniques have gained Jane national attention as well, with several education journals and two popular magazines running complimentary profiles on her in the last five years.

The presentation of this award will take place at Springfield University's commencement exercises on June 1, at 2:00 p.m. in the Springfield Center Arena. Congratulations, Jane! Your example is most inspiring to all of us in the district.

Write Your Letter Step-by-Step


Name the employee and identify the achievement or honor. Biographical details may be added, but they should be brief and relevant to the occasion.

Example Sentences for Step 1

Robert Johnson has been chosen "Innovator of the Year" for his creative contributions to the software industry. Robert is a graduate of Doe Academy and has worked in the Research and Development Division of Doe International for five years. It is with great pleasure that I announce that Anne Doe, our personnel director, has been elected to the local school board. Anne has been active for several years in promoting educational opportunities for disadvantaged youth, and is recognized statewide for her contributions to higher education. We are happy to announce that our own John Doe is being honored by his Alma Mater as a distinguished alumnus. John graduated magna cum laude from Doe Academy in 1980, and has been involved in numerous volunteer refugee programs since then. Most recently he spent his vacation assisting the United Nations relief efforts in Africa. John is one in a million. Our congratulations to Michael Luthy on the occasion of his graduation from Doe Academy. Michael joined our company two years ago and has been attending evening classes to complete his B.A. degree. It gives me great pleasure to announce that Anne Doe has been chosen Kansas' "Mother of the Year." Anne, who is our personnel director, is also the mother of five children and a single parent since the death of her husband, John, five years ago. In addition, she is an accomplished violinist who has played with the State Symphony Orchestra. I am pleased to announce this year's "Excellence in Education" award winner: Ms. Jane Doe.

Example Phrases for Step 1


Explain the reasons for the award or honor.

Example Sentences for Step 2

Example Phrases for Step 2


Extend congratulations and encourage others to achieve in the same way.

Example Sentences for Step 4

Example Phrases for Step 4