Announce a Company Savings Plan • Example Letters, Guides and Samples

Write Your Letter Step-by-Step

1 Introduce the savings plan.

Sample Sentences for Step 1

• The new company savings plan announced in our quarterly meeting will go into effect on July 1.
• We are pleased to announce that effective January 1, the company will participate in a savings plan available to all full-time employees.
• You will be pleased to learn that we are adding a savings plan to our employees' benefits package.
• The company savings plan that we have all been waiting for will go into effect January 1.
• After extended discussion with the board of directors, we are pleased to announce that a cooperative savings plan will be added to our standard benefits package, effective January 1.

Sample Phrases for Step 1

• a savings plan for all
• a new company savings plan
• a cooperative savings plan
• a real boost to our benefits program
• after extensive discussion, we are
• are pleased to announce that
• are adding a savings plan
• as announced in our
• as of January 1
• effective January 1
• has been added to our benefits package
• has been given the go-ahead
• in line with the company policy
• the board of directors has approved
• the company savings plan
• we will be going ahead with
• will offer a savings plan to all full-time employees
• will go into effect on
• will participate in
• will be pleased to learn

2 Briefly explain the major benefits of the program.

Sample Sentences for Step 2

• Your savings deposit can be conveniently withheld from each check and deposited in the account of your choice. Best of all, the company will match your savings up to 3%.
• The plan lets you save regularly with convenient payroll deductions of up to 17% of your salary. Best of all, the company will match your contribution, up to 3% of your salary.
• You may save up to 17% of your gross income with regular payroll deductions, and the company will add 3% as long as your contribution is at least that much.
• The company will match the amount you save up to 4%. Your own contribution can be as high as 15% of your gross income.
• This is a wonderful way to plan for retirement! Let compounding interest work for you! Payroll savings, plus company contributions of up to 5% each month, can make a big difference in your retirement earnings.
• The plan allows you to have a percentage of your income deducted from your paycheck and placed in a savings plan of your choice, either taxed or tax-sheltered.

Sample Phrases for Step 2

• account of your choice
• amount determined as a percentage of
• annuity plan available
• benefits of compound interest
• can be withheld from
• can choose between
• choice of several plans
• convenient payroll deduction
• designed as a retirement plan
• easiest way to save
• match your savings up to
• may set aside up to
• relatively painless way to save
• restrictions on withdrawal
• tax-sheltered investment
• way to plan for retirement
• will match your contribution
• will grow substantially over the years
• will match the amount you save up to

3 Explain how participants can get more information.

Sample Sentences for Step 3

• For more information and enrollment forms, call the benefits office at 555-5555, or pick up a brochure at the personnel desk.
• Brochures explaining the plan are available from your division supervisor. If you have any further questions, call or visit the benefits office in building A-2.
• The enclosed "Revised Benefits Plan" booklet explains your options with various interest rates. Please read the booklet before you sign the enrollment forms.
• John Doe will hold meetings in the auditorium at 9:00 a.m. Thursday and 3:00 p.m. Friday to explain the program and answer your questions.
• If you are interested in this program, your supervisor can give you additional information and enrollment forms.

Sample Phrases for Step 3

• attend one of the meetings scheduled for
• brochures are available from
• contact the benefits office
• enrollment forms are available from
• enrollment forms are enclosed
• for more information call
• if you have further questions
• if you are interested in this program
• need to enroll for a specific plan
• personnel have all the details
• pick up a brochure at
• plan will take effect on
• please meet in the conference room at
• please be aware that
• read the enclosed booklet
• speak to your supervisor
• the enclosed brochure explains the details
• there are several plans to choose from
• will be holding meetings to explain
• will explain the program

4 Explain what employees must do to participate.

Sample Sentences for Step 4

• If you want to join the plan, you must sign up in the personnel office by September 30.
• To participate, simply fill out the enclosed card and return it to the payroll office.
• It you plan to participate, please fill out the necessary forms at the payroll office by September 30.
• Those who wish to take advantage of this opportunity must sign consent forms and stipulate what percentage should be withheld.
• Enrollment is easy. Drop by the benefits office and get started today.

Sample Phrases for Step 4

• allow three weeks for processing
• by the 15th of the month
• can start at any time
• enroll by November 30, for the following year
• enrollment is easy
• enrollment period extends to
• fill out the necessary forms
• get started as soon as possible
• hope you will take advantage of this
• if you want to join up
• if you want to participate
• if you plan to participate
• need to sign up
• need to fill out an enrollment form
• procedure is simple
• return it to the payroll office
• simply fill out the enclosed
• subscribing to this plan is simple
• the deadline for this year is
• urge you to act as soon as possible