How to Write a Social Letter

by WriteExpress Staff Writers

Tips for Writing Social Letters

How to write a letter to extend an invitation to a social event:

  1. Generally begin your letter with a warm, personal greeting.
  2. Identify the event.
  3. Indicate the purpose of the event.
  4. Indicate the date, time, and location of the event and any other important information (such as a theme for the event, if there is one).
  5. Include whether those attending should wear casual or formal attire, or any other special dress (such as costumes, uniforms, etc.).
  6. If special guests will be attending, you may want to include this information in your letter.
  7. If there is a cost for attending the event, include the amount.

How to write a letter to accept an invitation to a social event:

  1. As you begin your letter, express your appreciation for the invitation and thank the reader for inviting you.
  2. Tell the person that you accept the invitation.
  3. Include any other pertinent information, if necessary (for example, if you must arrive late or leave early and want to mention that fact).
  4. Ask any questions you might have, or if desired, confirm details about the date, time, location, travel arrangements, or accommodations pertaining to the social event.
  5. Let the reader know that you look forward to the event. Give your assurance that the event will be a success.

How to write a letter to decline an invitation to a social event:

  1. Express your appreciation for being invited to the event.
  2. If the event was to raise money or show support for a particular organization or group that you support, mention this fact to the reader.
  3. Express your regret for being unable to attend the event.
  4. Indicate why you cannot attend, if desired.
  5. If appropriate, congratulate the person(s) (for a wedding, graduation, birthday, etc.). Or if the event was a fundraiser and you would still like to send a donation even though you cannot attend, state that you have included a contribution and indicate the amount of the donation you are making.
  6. Express your hope that the event will be a success.

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