Social Event Letters

How to write a general social event letter:

• As a general rule, write the invitation letters so that they can arrive at least two weeks before the event.

• Normally keep these letters fairly short.

• Consider writing the letter on decorative or festive stationery. For business events, company letterhead is also appropriate.

• Handwrite your letters to add a nice, personal touch.

How to write a letter to extend an invitation to a social event:

• Generally begin your letter with a warm, personal greeting.

• Identify the event.

• Indicate the purpose of the event.

• Indicate the date, time, and location of the event and any other important information (such as a theme for the event, if there is one).

• Include whether those attending should wear casual or formal attire, or any other special dress (such as costumes, uniforms, etc.).

• If special guests will be attending, you may want to include this information in your letter.

• If there is a cost for attending the event, include the amount.

• If refreshments or a meal will be served at the event, include this information in the letter, as well. Also, if the event is a potluck or similar occasion, indicate the food or other item the person should bring.

• If the host/guest of honor would prefer not to receive gifts, briefly mention this fact in your letter. Or if a particular type of gift is desired (as is the case for some bridal showers, for example), indicate the type of gift in your letter.

• Include a request for readers to respond to the invitation by a specific date (RSVP), if desired.

• Close by expressing your expectation that the event will be a success and your hope that the person to whom you are writing will be able to attend.

How to write a letter to accept an invitation to a social event:

• As you begin your letter, express your appreciation for the invitation and thank the reader for inviting you.

• Tell the person that you accept the invitation.

• Include any other pertinent information, if necessary (for example, if you must arrive late or leave early and want to mention that fact).

• Ask any questions you might have, or if desired, confirm details about the date, time, location, travel arrangements, or accommodations pertaining to the social event.

• Let the reader know that you look forward to the event. Give your assurance that the event will be a success.

How to write a letter to decline an invitation to a social event:

• Express your appreciation for being invited to the event.

• If the event was to raise money or show support for a particular organization or group that you support, mention this fact to the reader.

• Express your regret for being unable to attend the event.

• Indicate why you cannot attend, if desired.

• If appropriate, congratulate the person(s) (for a wedding, graduation, birthday, etc.). Or if the event was a fundraiser and you would still like to send a donation even though you cannot attend, state that you have included a contribution and indicate the amount of the donation you are making.

• Express your hope that the event will be a success.

Model social event letters included! We recommend 4,001 Business, Sales & Personal Letters to empower your writing. This collection includes many professionally written social event letters to help you say it right, plus: Must-know letter-writing tips Expert help every step of the way Choice, alternative phrases and sentences Words writers agree work the best Get social event letters for each of these topics: Accept a formal invitation to a social event Accept an invitation to a business appointment Accept an invitation to an event Accept an invitation to join an organization Accept an invitation to speak or perform Accept an informal invitation to a social event Announce a broken engagement Announce a class reunion Announce a job-related party or retreat Announce an engagement in a newspaper Announce an engagement in a personal letter Announce an engagement with an invitation Announce the graduation of a son or daughter Apologize for missing an appointment Apologize for missing an event or for overlooking or forgetting someone Cancel a wedding Cancel or postpone an invitation Confirm a guest's attendance at a conference or symposium (organizer's letter) Confirm a speaker's or special guest's attendance Confirm your own attendance as a speaker or special guest Congratulate someone on a religious occasion Congratulate someone on his or her engagement Congratulate someone on his or her graduation Congratulate someone on his or her wedding or marriage Decline an invitation to an event Decline an invitation to join an organization Decline an invitation to speak or perform Extend an invitation to participate in or attend a fund-raising event Extend an invitation to a business social event Extend an invitation to a personal social event Extend an invitation to join an organization Extend invitations to winter holiday parties (business and personal) Extend an invitation to speak or perform Extend invitations to seasonal parties: Halloween, St. Patrick's Day, Valentine's Day, etc. (business and personal) Extend a formal invitation Introduce someone to an organization or the community Thank someone for hospitality Thank someone for visiting a place or attending an event Welcome a new resident to the neighborhood Welcome someone into a group, association, religion, or club Writing a letter can be as easy as 1, 2, 3! Find a social event letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective social event letter. Print your social event letter and send it!