Follow-Up Letters

Stand out and get noticed with a well-written follow-up letter.
Choose from dozens of model letter templates.

How to write a follow-up letter that gets noticed:

Follow-up letters remind others of important events and occurrences, and they can help you get what you want.

1. Be sure to show your interest and explain the benefits your contribution will make
   Address their requirements one by one, offering solutions for their needs.

2. Send reminders about meetings and appointments in advance
   Give your recipient sufficient time to prepare or fulfill assignments. You may send other reminders as the need arises. The message should be brief and clearly stated to avoid misunderstandings.

3. Reiterate the positive aspects of your service or product
   Gently urge your potential client to take the next step in negotiating a sale. If the reader has already expressed interest in your business, give a firm sales pitch without pushing too hard, highlighting the benefits of your product or service.

4. Offer something new, such as more information or a special discount. Don't duplicate previous sales pitches.

5. Indicate that you are willing to provide additional information or references (if applicable) when following up after an interview.

6. Indicate to the recipient of the letter whether or not you need a response, and specify how the person can respond to you: via phone, e-mail, in person, or by mail.

7. Send your follow-up letter promptly, especially after an interview (usually within 24 hours; 48 hours at the most).

   If you need to remind others of an important meeting or other event that was scheduled several weeks or months in advance, include in the letter the date, time, and location of the meeting, along with any other important information.

8. Write a second letter
   If you do not receive a response from an initial follow-up letter, you may want to write a second letter. Include a copy of the previous follow-up letter with your new one, or repeat the message. Reiterate the importance of receiving a response.

9. Avoid negative remarks
   If you do not receive a response after a first letter, do not imply in later letters that the reader is forgetful, thoughtless, or negligent, as this will likely make him or her feel defensive. Showing your frustration will usually make the situation worse.

   Be sure to show your interest and explain the benefits your contribution will make.

Need help writing your follow-up letter? Say it right with professional-quality follow-up letters. Write with confidence using: Expert help every step of the way Appropriate phrases and sentences Challenging letters made easy You'll get sample follow-up letters for each of these topics: Follow up after a meeting to review decisions and assignments Follow up after a sale to thank the customer and offer service Follow up after a sales appointment or telephone conversation Follow up after a sales presentation or demonstration Follow up after receiving no response to earlier correspondence Follow up during a job search after a lapse of time Follow up during a job search after a telephone contact Follow up during a job search after an interview Follow up on a sales interview, presentation, or exhibit Follow up on a sales offer Follow up with a reminder You'll also get sample letters for each of these related topics and more: Notify a customer that a shipment has been delayed or that merchandise ordered is not available Notify a customer that you have shipped an order Notify a shipper that an order is incomplete, incorrect or damaged; also, return unwanted or incorrect merchandise Schedule an appointment to interview a potential employee Writing a letter can be as easy as 1, 2, 3! Find a follow-up letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective follow-up letter. Print your follow-up letter and send it!