Example Letter #1
In the midst of this bitter-cold winter season, many (Name of Town) residents find themselves dreaming of the summer sun. Of course, for kids and parents alike, memories of fun and relaxation at our local public pool come immediately to mind. We, the staff of your (Name of Public Department or Facility), also have summer on our minds. We are not just dreaming of the warmth and relaxation ahead of us, however (we'll leave that to you). Rather, we are planning new ways to enhance your experience.
At the close of the last few summer seasons, we surveyed a good portion of the residents who patronize the facility, for feedback about their experiences. Using this feedback, we determined that, to enhance the pleasure of the atmosphere, it is most important to renovate the (Name of item) and construct a new and more efficient (Name of item).
As you might expect, accomplishing these tasks requires funding. We are therefore writing to you and other (Name of Town) residents, therefore, to ask for your support of our intentions to enhance your public facility. As the enclosed brochure describes, there are numerous levels of support, each level significantly contributing to our ability to fulfill our plans. Please take a moment to read through this information and then use the enclosed form and envelope to send us your support in the form of a financial contribution.
We thank you sincerely for your time and contribution, and we look forward to seeing you throughout another beautiful and relaxing summer!
Example Letter #2
Springfield needs a bigger library! If you have been to the library recently, you will surely agree. The staff does a wonderful job, but even they cannot fit the books, the computers, and the people into space that simply isn't big enough. Our city has tripled in size since the old library was built 60 years ago.
The city council has a lot available for the new building (just east of the post office), but they don't want to raise taxes to pay for it. We on the library board, like most Springfield residents, agree with them, so here is what we invite you to do.
Please come to our Summer of the Library kick-off at the City Center on Saturday, June 2, from 12 noon until 4 p.m. Lunch, treats, and plenty of fun activities will be available, with all proceeds going to our library fund. Also, please pick up your Family Reading Jar and reading pledge card.
More details on this and other fundraisers will be available at the kick-off event.
Every community needs an effective library, and every member of the community can benefit from it! Thank you for your support.
Example Letter #3
The Springfield History Museum was established almost forty years ago, back in 1968. Since that time, it has been enjoyed by young and old alike and has served our community well as an inexpensive, fun, and educational means of entertainment.
We are very grateful to the city--and especially to the many individuals in the surrounding community--who make the operation of the museum a success. It is no secret that we would never have been around this long if it weren't for the financial contributions of so many giving people. In fact, more than 25 percent of our funding comes from generous people like you!
This year in particular, we are counting on the financial support of the members of the community, as we are planning to expand our building. By so doing, we will be able to display even more important artifacts and memorabilia, including a whole new wing that will be dedicated to more recent history (last half of the 20th century). We are very excited about the planned expansion, and we hope you are too!
In order to complete the $150,000 expansion, we are asking that community members help in our cause by contributing $25,000. Would you be willing, Mr. and Mrs. Doe, to help us reach this goal by making a donation of $50 today? You can send your check or money order in the enclosed envelope to the address above, or you can call 555-5555 and make a donation by debit or credit card. And in exchange for your generosity, we'll give you four free tickets so that you can come and see the new exhibits once the addition is complete.
We appreciate the support of citizens like you who have made this history museum a reality for these many years. I hope you will help us to make the museum even better by contributing to this worthwhile endeavor.
Example Letter #4
For the last several years, individuals in the surrounding neighborhoods have talked about the possibility of putting a park in the empty lot on the corner of Jupiter and Pepperwood Streets. There are a number of advantages to doing so: families would be able to have picnics, barbeques, and other get-togethers there; our children would have a place nearby to play; sports teams and other groups would be able to use ball fields there and participate in other recreational activities; and a well-cared-for park would look much better than the vacant lot looks now. Despite these obvious advantages, for various reasons--and primarily because of a lack of local government interest, and therefore funding--this idea has never come to fruition.
A number of us feel strongly that building a park there would be in everyone's best interest, and so I and several other interested community members have set up a nonprofit organization, City Park It!, so that we can work to raise much of the necessary funding to build the park. We have met with city officials to discuss this course of action, and they are quite willing to work with us to complete the project, now that we have taken the initiative to begin. In fact, they said that if we could raise one-half of the estimated funds needed, they would foot the rest of the bill.
We have already begun a number of projects to help raise the $100,000 required. One of these first fundraising activities, a benefits concert, will be held Saturday, September 20, at 7 p.m. in Doe Hall. Music will be provided by our local symphony. (See the enclosed flyer for more details.) The cost of each ticket is $25, and all proceeds from ticket sales will go directly to the park fund. To order tickets, call 555-5555, or you can e-mail Jane Doe at JaneDoe@email.com.
I hope you will be able to support us in this effort by attending the concert-which promises to be a spectacular performance-and contributing to this worthwhile cause. I know your family will greatly benefit from the new park, and I look forward to seeing you at the concert!
P.S. If you are unable to attend the benefits concert, you are still invited to make a donation, if you would like to. Simply send your check to the address above.
Write Your Letter Step-by-Step
Tell about the organization you represent or the public facility for which you are trying to raise money.
Illustrate the need for the funds that you are raising.
Tell how the money that you are raising will benefit the community.
Ask for a monetary donation or invite readers to participate in a fundraising event.
Offer to give free (or reduced-price) admission to an upcoming event as a premium (gift), or invite donors to a recognition dinner or other celebratory activity.
Thank readers for their past support (if applicable), and reiterate the importance of the funding that makes your services possible.