Thank Those Who Helped In the Fundraising Campaign • Example Letters, Guides and Samples

Guides

This letter, like all thank-you letters, is very important and should not be overlooked. Make your letter sincere, and reiterate the benefits that will come because of the money that was raised.

How to write this fundraising letter:

Thank all those who helped in the fundraising campaign. Be as specific as you can.
Indicate how much money was raised, and reiterate the purpose for which the money will be used.
Restate the benefits (tangible or intangible) that those who participated will receive for taking part in the fundraising campaign.
If appropriate, express your desire that you might be able to count on their aid in the future.
Thank the person once again for his/her important role in making the fundraiser a success.

Example Letter #1

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We are very excited to say that this year's fundraising campaign was an overwhelming success. The public response to fundraising materials distributed by volunteers in every corner of this city resulted in (Amount of Dollars), enough money to finance the construction of a much-needed new shelter and food kitchen in the (Name of Neighborhood) neighborhood. Such success would've been unthinkable without your and the other volunteers' participation, and so we are writing to express our deep gratitude for your commitment and vision. From the bottom of our hearts, we thank you for helping to heal the wounds of our city.

Example Letter #2

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Thank you so much for all the time and effort you contributed to our fundraising drive. Because of your hard work and the generosity of our donors, Ghana's rural schoolchildren are going to have books to read next year.

We raised more than $6,000 in cash, as well as receiving boxes full of books. We are still sorting through the books and are delighted with the wonderful variety that has been donated. We know you will be thrilled to hear that the Doe Book Company has offered to pay our shipping costs to Ghana, so all the money we have raised will go towards outfitting their local libraries.

Our local Pizza Island donated coupons for a free giant pizza with two toppings, and you will find one of these coupons enclosed. Please enjoy the pizza--you deserve it.

Thanks again. We could not have done this without you.

Write Your Letter Step-by-Step

1 Thank all those who helped in the fundraising campaign. Be as specific as you can.

Sample Sentences for Step 1

I hope you realize how truly important you are to our work. Thank you for the items you donated to our auction.
I just wanted to write and thank your company for providing the publicity for our fundraiser. Because of your contribution, we had a wonderful turnout!
Thank you, Julie, for taking part in our annual telethon.
We truly appreciate your help in organizing the other volunteers and making sure that everything was ready for the charity dinner. We could not have pulled it off without you!
Friends, I want to thank all of you for helping us in our fundraising campaign.
We want to express to all of you how much we truly appreciate your hard work.
Thanks to all of you for helping to make our fundraiser a success by making sure that all of the solicitation letters got sent out on time.
I want to personally thank you for your tireless efforts in our fundraising campaign. You truly went beyond the call of duty!

Sample Phrases for Step 1

very grateful to all of you
thank you for your participation
very much appreciate
express our appreciation to all those
thank those who made it possible
you played a crucial role
hope you know that we truly
want to express to you
truly thankful for the hard work
know you have contributed
want to convey our heartfelt thanks
truly appreciate the sacrifice that
truly indebted to all of you for the
wish to thank each and every
truly appreciative of the work
once again, thank you so much
please accept our sincere thanks
please know how much we value
take this final opportunity to
hope you realize how very important
want to express to you
hope you understand the critical

2 Indicate how much money was raised, and reiterate the purpose for which the money will be used.

Sample Sentences for Step 2

We're happy to announce that we raised even more money than we had hoped for! And all $126,000 will go to the various food banks in our state.
I just wanted to let you know that, because of the efforts of people like you, we raised over $10,000! All of which has been donated to the local chapter of the Gift of Life Foundation.
Through our fund drive, we were able to more than double our estimated contributions--with your help, we brought in close to $25,000! Last week I sent a check for $24,784 to the president of the conservatory.
Though we didn't quite hit our goal, we came very close. I'm happy to say that the $1,300 we raised will help us provide continued care for abused and abandoned animals in our area.
With the funds that were raised (more than $5,000!) we were able to send books and other school supplies to more than 3,000 students.
Our latest fundraising efforts brought in more than $55,000--and all of that money will go directly to fighting as-of-yet incurable diseases.
On Tuesday, I personally delivered a check for $2,000 to our local women's shelter.
Our local chapter was able to raise more than $20,000, which will allow all of our youth to attend this summer's leadership seminar.

Sample Phrases for Step 2

your efforts allowed us to
with your help we raised
because of you, we were able
your contributions allowed us to
we were able to raise more than
brought in more than double
able to bring in almost
beat our total number of contributions
increased our overall donations by
almost tripled the number of
contributed close to
we will be able to purchase the
will allow us to refurbish
money will be used to aid
help to find a cure for
change the lives of more than
bring smiles to the faces of so many
provide housing for those who
bring food to the tables of
promote world peace
money will be donated to
all proceeds will go to

3 Restate the benefits (tangible or intangible) that those who participated will receive for taking part in the fundraising campaign.

Sample Sentences for Step 3

Don't forget, we're having a recognition dinner in your honor, so make sure you've marked your calendar.
I hope you feel the same joy and excitement that I have, knowing that we helped to save a child's life.
Enclosed are your tickets to a performance of your choice. Please accept them with our sincere thanks for your hard work.
To show our appreciation for all your help, we're giving you a year's subscription--absolutely free!--to our monthly magazine.
But I know the greatest gift of all is the knowledge we have that we made a difference in the lives of the youth in our community.
As we promised, we've enclosed a $20 gift certificate, good at any of the five restaurants listed below.
In addition, to show our gratitude, we're going to include your name in our next quarterly newsletter as one of our champion volunteers.
Most important, I hope, is the feeling you have knowing that you helped to bring about a modern-day miracle.

Sample Phrases for Step 3

as a token of our appreciation
to show our thanks,
hope you feel, as I do
know you'll feel
hope you've experienced the joy
please enjoy your complimentary
will include your name in our next newsletter
receive a free year's subscription to
enjoy dinner on us with your gift certificate to
experience the joy of
made a difference in the lives
know that you played an important part
please accept these free tickets
understand that you helped to
express our appreciation by
free admission to any of our

4 If appropriate, express your desire that you might be able to count on their aid in the future.

Sample Sentences for Step 4

We truly appreciated your help, Jane, and hope you will feel a desire to assist us again next year.
There is so much more than we can do in our community (with your help, of course!), and I hope you will work with us again.
We look forward to working again with you in the future.
Can we count on you to help us in our future fundraising endeavors?
We will definitely keep you informed of our activities, and hope that you will want to assist us in the future.
We are very grateful for our many volunteers and all they do, and we hope you will give us your continued support.
We will let you know of our next fundraising event, because we expect that you will want to be involved once again in this worthwhile cause.
Without the support of people like you, our program could never be a success. I hope we can count on your support in the future.

Sample Phrases for Step 4

hope that we will be able
can we count on you
hope that you will want to
look forward to working with you
want to contribute in the future
participate in the future
take part the next time that we
be a contributor in our next
take part in our next
hope you'll keep us in mind
the next time that we
make a decision to
count on you to
expect that you will want
hope you will feel compelled
so much more that we can accomplish
great work ahead of us
need the continued support of people like you
count on the special contribution that you
without you we would not

5 Thank the person once again for his/her important role in making the fundraiser a success.

Sample Sentences for Step 5

Thank you once again for your help in this work.
We truly appreciate your help in making our fundraiser a success. Thank you!
Again, may we convey our most sincere thanks for all of your efforts?
Thank you once again for providing the publicity for our event. You made it a great success.
John, please accept our heartfelt thanks!
We express our sincere gratitude for your time and effort on this project.
Thanks so much for coordinating the efforts of all the other volunteers and for successfully overseeing a momentous event.

Sample Phrases for Step 5

again, thank you for all
truly appreciate your help
thankful for the time and effort
grateful for all the help
very appreciative of the work
couldn't have done it
once again, we want to thank you
convey our deep appreciation
express our heartfelt thanks
express our gratitude
tell all of you thank you
thank you for making this a success
accept our deepest thanks
wish to give our warmest thanks
thanks for making it possible
want to tell you how much
as we said before,