Example Letter #1
Once again, our biannual benefit brunch is upon us. As you know, the money raised through the entrance fee for this event will provide significant support for our upcoming programs and planning. This year's programs are more ambitious than the programs of previous years, however, so it's extra important for the event to be a clear success.
Many preparations have already been made to ensure a strong turnout and a joyous and memorable experience for the participants. For example, this year's event will take place at the beautiful (Name of Location) and will feature the delicious breakfast cuisine and pastries of (Name of Chef or Restaurant). To further enhance the occasion for the most generous of our supporters, we also plan to organize an appreciation ceremony at the height of the event. For each such supporter, we would like to provide a special prize.
We are writing today, therefore, to ask you to contribute to our pool of prizes. In particular, we would like to offer prizes that demonstrate the many talents of our members. If you are an artist, for example, we would love to include one of your paintings or sculptures as a prize. Services are also highly desired. For example, if you are a talented masseuse, or if you can offer translation services, a commitment of twenty or thirty minutes of your time would make a wonderful contribution.
Whatever your particular talent or interest, please contact us before (Date) to state your support and ideas. With your help, this benefit brunch could exceed everybody's expectations.
Example Letter #2
We will be holding our Springfield Elementary School Carnival on September 30. This carnival raises funds for all of our school reading programs--the Read-a-thon, Dads and Donuts, Moms and Muffins, Family Read Aloud Time, Read to a Teddy Bear, and our annual Storytelling Festival.
As one of the carnival activities, we will be asking the children to come dressed as their favorite story book character, and we would like to give prizes for the most original and thoughtful costumes. We invite you to provide those prizes.
We will need twelve prizes: two for boys and two for girls in the kindergarten to 1st grade, 2nd to 3rd grade, and 4th to 5th grade age groups. Books or educational toys would be wonderful. We will need to have the prizes by September 25.
We will, of course, be happy to announce during the event that your company donated the prizes!
Please know that your generosity would be very much appreciated. I will call you early next week to confirm whether you will be able to help us make this carnival a success.
Write Your Letter Step-by-Step
Tell why the fundraiser is necessary, and explain what the money raised during the fundraiser will be used for.
Describe the items that are being requested as prizes.
Tell how the prizes are to be collected.
Indicate a date by which the prizes must be received.
Thank your readers for their time (and past support), and reiterate your hope that they will contribute to the fundraising event.