Introductory Letter Examples & Templates
Letter #1: Introduce Myself Before a Workshop
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Hello, my name is Eric Doe. I'll be attending your Winter Workshop on Historical Smithery. I'm a museum docent and farrier, looking to expand my skills. I'm excited about the program and look forward to meeting you!
Letter #2: Introduce Myself to a Relative
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Dear [relative's name], my name is Mary Doe Johnson, and I'm married to your nephew, Eric. We'd love to reconnect and have our children learn about their family. Would you be open to sharing information about Eric's grandmother, or perhaps a visit? I'll call next week to discuss.
Letter #3: Asking a Friend for Networking Help
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Remember when you offered to help out? My daughter, Ann, is moving to Springfield for job opportunities. Could you introduce her to a few people to help her get started? Let me know if this is possible, and thank you!
Letter #4: Introduce a Friend Seeking an Internship
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Dear [professor's name], I'd like to introduce my friend, Jane Doe, who'll be pursuing her Master's in aerospace engineering at Springfield University. She'll be looking for an internship soon. Could you offer guidance when she reaches out? Jane is an excellent student.
Letter #5: A Kindergarten Teacher's Welcome Letter
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Hi! I'm Miss Doe, your new kindergarten teacher. I'm excited for our Open House on Monday! Please sign up for a short interview so we can get to know each other before school starts. Enjoy the rest of your summer!
How to Write this Introduction Letter: Expert Tips and Guidelines
- Keep introductory letters brief and focused.
- State your name and reason for writing upfront.
- If applicable, mention your qualifications or shared connections.
- Include a clear call to action (if needed – like scheduling a call).
Be direct and brief, particularly if you do not know the reader personally. If you know the reader, be as warm and informal as you care to be.
Steps
- Introduce the person by name.
- Tell the reader why you are writing the letter, but do not put him or her under any obligation.
- End on a positive note.
Write Your introduction in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases
1 Introduce the person by name.
Sample Sentences for Step 1
- A close friend of mine, John Doe, and his family will be traveling in Kansas this summer and Springfield is one of the cities they plan to visit.
- I am writing to introduce my sister, Jane Doe. She will be moving to Springfield later this month.
- Last time we talked you complained about your softball team's lack of a good shortstop. Good winds are blowing your way! A friend of mine, John Doe, is moving to Springfield next month, and let me tell you, that man can play ball!
- Please allow me to introduce myself. I am Jane Doe, a twenty-two-year-old senior at Springfield University. After several years of research, I have discovered that you are my biological mother.
- I am pleased to introduce myself. I am Jane Doe, your son's third-grade teacher.
- You remember crazy ol' Uncle John and Aunt Jane? Well, we ran into their son, Eric, the other day. He told us he is moving to Springfield either to find a job or to attend Kansas State for an advanced degree.
- I am John Doe, a graduate student in special education at Kansas University.
Key Phrases for Step 1
- allow me to introduce
- am pleased to introduce
- am sure you would like to meet
- are delightful people
- has long admired your
- have been longing to introduce
- immediately thought of
- is a friend of mine, who
- is a business acquaintance of mine, who
- is moving into your neighborhood
- my name is
- requested an introduction to
- shares your interest in
- want to introduce
- will be traveling in
- will be working with
- will be in the area
- will be relocating to
- would very much like to meet
- would like to meet
- would like to introduce
2 Tell the reader why you are writing the letter, but do not put him or her under any obligation.
Sample Sentences for Step 2
- I read your recent article with great interest and would like to discuss some of your ideas with you when I am in Springfield next month.
- I just wanted to write you a short note to let you know about myself. I earned my degree and certificate from Doe University and have been teaching for about six years. I encourage my students to do a lot of reading and writing, probably more than most other teachers require. I am eager to hear from my students' parents, so please feel free to get in touch with me if you have questions or comments.
- I have given Jack your phone number and told him to call you. I told him I didn't know what your team was like this year, but if you need a good glove and a strong arm on the field, you might want to pick him up. He can hold his own at the plate, and I haven't seen many guys who can outplay him in the field!
- I realize that having your biological father show up all of a sudden might be a shock. I don't want to "move in on your life" or interfere with your relationship with your adoptive parents, but if you wouldn't mind, I would like to meet you. Your mother and I were very young when you were born. We accepted the advice that you be given up for adoption.
- I was just wondering whether you might be available to show Springfield to John and his family. I haven't mentioned you to John yet; I thought I should check with you before volunteering your services. They will be in the area at the end of July. If you would be able to show them around, or if you could recommend some places for them to see, please call me and I will pass the information on to them. Please don't feel any obligation.
- Jane runs the show and has final say on awarding contracts, so we hope to show her the full range of our capabilities.
- Relocating can be difficult, so she could benefit from someone like you with a positive attitude to show her the area.
Key Phrases for Step 2
- arrange a meeting
- don't want you to miss the opportunity to
- has exceptional ability in
- have not discussed this with
- have always wanted to
- have given your number to
- hope you will be pleased to
- hope you'll enjoy
- if you are in a position to
- just what you're looking for
- may wish to
- may be a valuable contact
- might like to meet
- might be able to
- not asking for special treatment
- please feel free to
- told him to give you a call
- under no obligation
- want you to know that
- want to check with you first
- wonder if you would be able to
- would like to meet with
- would really appreciate your
3 End on a positive note.
Sample Sentences for Step 3
- Hope you enjoy meeting our nephew.
- I hope to hear from you soon.
- If you can get John to play for you, you will have a great ballplayer. Keep in touch.
- I am really looking forward to working with your child this year. Again, if you have any questions, please don't hesitate to give me a call.
- I hope you can provide her with the information she needs.
- I will call you next week to discuss this further.
Key Phrases for Step 3
- am looking forward to
- assure you that
- await your reply
- don't hesitate to contact me if
- don't wish to impose
- drop me a line
- give me a call
- have always wanted to
- hope you enjoy
- hope to hear from you
- hope you can
- if I can help
- if you have any questions
- just want you to know that
- keep in touch
- not asking you to
- please feel free to
- remember us when
- think you'll enjoy
- to return the favor
- would be happy to
- would appreciate any help you can
