Remind an Organization Member to Pay a Fee, Duty, or Pledge

Write Your collection in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases

1 Inform the member that the time has come for him or her to remit payment. Mention the specific amount due.

Sample Sentences for Step 1

• Enclosed is a copy of the receipt for the equipment that each club member agreed to help buy. The equipment cost is $345.90, so your share is $15.83.
• Due to higher costs, club fees are up again. This year we have raised the membership fee an extra $5.00, so your payment is now $25.00.
• Your pledge for $150.00 has not reached my desk yet. We hope to finish our pledge drive this month, so we will appreciate receiving your payment as soon as possible.
• We remind you that membership renewals are due the first of the year. This year we all agreed to donate an extra $10.00 to charity. Please include that donation with your membership fee.
• The treasurer wants to remind each member that the annual ball will be held in November. This event requires a $40.00 per couple fee not covered by annual membership fees.

Key Phrases for Step 1

• agreed to pay 20 percent of
• are responsible for the cost of
• are still waiting for
• as soon as possible
• because of higher rental costs
• charter club members must pay a fee
• club membership is a privilege
• could it be somewhere en route
• due the first of the year
• due to higher costs
• each club member agreed to pay
• enclosed is a copy of the receipt
• expect to see your payment
• expect your club dues
• fees are due again
• had the impression
• has not reached my desk yet
• have yet to receive
• have not received
• hope to finish our pledge period this month
• hope all money is in by
• hope to collect all pledges by
• in order for things to run smoothly
• in order to continue our programs
• it's that time of year again
• just a note to remind you
• not covered by annual membership fees
• please pay your club dues in the amount of
• please include the donation with your membership fee
• remind you that membership renewals
• sponsorship is appreciated
• the amount comes to
• the membership fee has been raised this year
• this event requires
• this year we have raised the membership fee
• time to remit payment
• to donate an extra
• treasurer wants to remind all those who
• your payment would be welcome

2 Tell the member how to make payment.

Sample Sentences for Step 2

• We look forward to renewing your membership. Just send your check to your area treasurer.
• We hope to receive your check by the end of the month so you will not miss our opening event.
• Your $300.00 pledge means warm meals for many people in need. We look forward to your welcome contribution.
• You can bring the money to our next meeting or send it to John Doe, our treasurer.
• If you have not already paid your membership fees, please mail the money to John Doe at the address below.
• We have enclosed a prepaid, self-addressed envelope for your convenience.

Key Phrases for Step 2

• always grateful for your pledge
• appreciate your contribution in the amount of
• at the next meeting
• at next week's meeting
• because it's such a wonderful cause
• by the end of the month
• can bring the money to
• can either give the money directly to the treasurer or
• can also use your credit card
• follow the instructions included in this letter
• follow the instructions accompanying this notice
• for your convenience
• have enclosed a prepaid, self-addressed envelope
• have enclosed a payment slip
• hope to receive your check
• hope you will join us again soon
• if you have not yet paid your membership fees
• if you have not already paid your membership fees
• if you are waiting for the right time
• in order to make payment
• please mail your membership fees to
• please mail the money to
• thank you for helping the children
• thanks so much for participating
• the treasurer will be coming by on
• the beneficiaries will remember your kindness and generosity
• your contribution will mean