Announce a Drug Testing Program
Letter #1
At [Company Name], we prioritize a safe and healthy work environment for everyone. To achieve this, we've implemented a random drug testing program starting January 1st. We understand this might raise questions, so let's address them together.
An independent lab will conduct random testing throughout the year. Selected employees will provide samples (urine or blood) to be analyzed for illegal substances. Your cooperation is essential, and confidentiality is guaranteed.
Positive results involve an indefinite leave for a comprehensive medical and psychological evaluation. With proper support and rehabilitation, termination might not be necessary. We strongly believe substance abuse has no place at [Company Name], but we're committed to helping employees who need it.
For more information or any questions, please don't hesitate to reach out to Human Resources.
Letter #2
Maintaining a drug-free workplace is crucial to [Company Name]'s commitment to employee well-being. Beginning [Start Date], random drug testing will be implemented. This ensures our team is healthy and focused on their work. Blood or urine samples will be collected to detect alcohol or drug use, with complete confidentiality guaranteed.
A positive test will prompt contact from Human Resources to facilitate a treatment and rehabilitation program. If you decline treatment or fail to meet its requirements, alternative employment might be necessary. [Company Name] is dedicated to fostering a drug-free work environment, and we offer support for those who need it.
If you have any questions, please reach out to Human Resources. We're here to support a healthy and thriving team.
Letter #3
[Company Name], a subsidiary of Doe International, is instituting a mandatory drug screening program for all employees beginning November 15th. This aligns with Doe International's commitment to a safe work environment. Random drug screening interviews and urine samples will be required upon request from your department's safety officer.
An independent lab will process the samples confidentially. Positive results for illegal substances will lead to probation, with the chance to clear your record through negative follow-up tests. [Company Name] and Doe International prioritize a safe and drug-free workplace for all.
For more information, please contact your department's safety officer or Human Resources.
Letter #4
To ensure the safety of all employees, [Company Name] is implementing a random drug testing program. Monthly testing will be conducted by Doe Laboratory. A confidential results process is outlined in the enclosed brochure. Employees with a positive test for controlled substances will be interviewed by the Director of Personnel to discuss potential solutions.
While we understand this might be a new procedure, we believe it's crucial for a safe work environment. We appreciate your cooperation with this new policy. For any questions, please reach out to Human Resources.
Letter #5
Effective immediately, all [Company Name] employees will participate in random drug testing to ensure a safe work environment. Recent incidents prompted this policy to prioritize everyone's well-being. A separate letter details the testing process. Employees with a positive test will be notified by their supervisor and offered support to address the issue. A second positive test will result in termination.
[Company Name] is committed to a drug-free workplace for everyone's safety. Questions about this policy can be directed to John Doe in Human Resources.
How to Write this Announcement Letter: Expert Tips and Guidelines
This announcement is an authoritative statement of policy. It should leave no doubt or questions regarding expectations or consequences. A clearly stated policy will save many hours of arguments and appeals.
Steps
- Announce the program, explain the reasons for it, and state when the testing will begin.
- Explain how the testing will take place, and give assurance that test results will be kept confidential.
- Emphasize the need for a drug-free working environment, and comment on what persons who test positive can expect.
Write Your announcement in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases
1 Announce the program, explain the reasons for it, and state when the testing will begin.
Sample Sentences for Step 1
- Our passengers rely on the skill and good judgment of our drivers to get them to their destinations safely. For this reason we must ensure that no one operates a vehicle while impaired by drugs. Consequently, a mandatory program of drug testing will begin Monday, July 1.
- Our mandatory drug testing program will begin Monday, July 1, and will involve all employees. Since we all handle hazardous materials, it is important that we take every preventative measure to ensure a safe and drug-free work environment.
- Although we have resisted it in the past, it is now clear that we need a mandatory drug testing program to ensure a drug-free environment. Our program will begin July 1, under the direction of Dr. Doe.
- In order to ensure a safe work environment, we will begin a mandatory drug testing program, effective July 1.
- Effective July 1, all employees will be subject to random testing for drug use. We regret having to implement this program, but having a drug-free environment is critical.
- Recent events have prompted our reconsideration of the need for drug testing. We will begin a mandatory drug testing program for all employees, effective July 1.
Key Phrases for Step 1
- a safe work environment
- are not impaired by drug usage
- ensure that all employees are drug-free
- ensure that vehicle operators
- handle hazardous materials
- has been authorized
- have no alternative but to
- have resisted this step in the past
- is for the safety and health of our
- mandatory drug testing program
- mandatory program of drug testing
- now clear that we need a
- peak performance
- recent events have prompted
- reconsidered the need for
- regret having to implement this program
- rely on the skill and good judgment of
- safety is paramount
- subject to random testing for drug use
- take every measure to
- testing all employees for drug use
- to ensure a safe and drug-free environment
- will begin on
- will involve all employees
2 Explain how the testing will take place, and give assurance that test results will be kept confidential.
Sample Sentences for Step 2
- Employees may be requested to provide samples (e.g., urine, blood) to be tested for the presence of drugs, including alcohol, marijuana, cocaine, amphetamines, etc. We cannot tolerate on the job use of substances that impair an employee's performance. Results will be kept confidential.
- The attached pamphlet explains how the testing will take place. The results will be returned to each employee individually, and I will be notified of any tests that turn out positive. I assure you that strict confidentiality will be maintained.
- Tests will be conducted randomly throughout the week. Supervisors will give time off to persons selected for testing. I know this is an inconvenience, but we will all benefit from a healthy work environment. We appreciate your cooperation and will keep and all results confidential. We cannot emphasize too strongly that substance abuse has no place in our company.
Key Phrases for Step 2
- any drug that may impair job performance
- asked to provide urine samples
- attached pamphlet explains
- authorized by the agreement you signed
- blood or urine samples
- cannot emphasize too strongly that
- cannot tolerate the presence of
- details will be outlined at
- employees may be requested to
- explains how the testing will take place
- held in the strictest confidence
- is an inconvenience
- of positive results
- random selection of persons
- results will be returned to
- results will be kept confidential
- strict confidentiality
- tested for the presence of drugs
- to each employee individually
- to provide samples to be tested
- will appreciate your cooperation
- will be analyzed by
- will all benefit from
- will be conducted randomly
- will give time off to
- will be notified of
3 Emphasize the need for a drug-free working environment, and comment on what persons who test positive can expect.
Sample Sentences for Step 3
- Persons who test positive will be not be able to return to work until a reassessment of their situation is made and the problem is resolved.
- Positive drug tests will require rehabilitation or termination. Questions about this policy or associated programs should be directed to John Doe.
- Persons who test positive will be placed on indefinite leave, pending a thorough physical and psychological examination. Experience indicates that with proper medical attention and rehabilitation, termination for substance abuse can be avoided in many cases.
- As you know, positive test results will result in termination. We simply cannot risk the health and lives of our technical staff or the reputation of our company.
- Because drugs are a destructive force in a person's personal and professional relationships, we feel an obligation to all our employees to maintain a drug-free environment. Persons who test positive will be terminated, or allowed to work on probation when subsequent testing proves negative.
Key Phrases for Step 3
- cannot risk the lives and health of
- employment reassessment
- if you have any questions about
- maintain a drug-free environment
- measures for rehabilitation or termination
- not willing to compromise
- pending investigation
- persons who test positive
- placed on indefinite leave
- positive results will lead to
- problem has been resolved
- questions you might have about the program
- refer any questions you may have to
- should be directed to
- situation has been assessed
- termination may be avoided
- treatment and/or rehabilitation
- until testing proves negative
- will not be able to return to work until
- will be happy to answer any questions
- will result in termination
- work on probation
