Announce an Office or Store Closing to Employees
Letter #1
Following the recent merger with Doe Enterprises, we're streamlining operations to maximize efficiency. While difficult, the decision has been made to close our [office location] at the end of this fiscal year. We understand this news may cause uncertainty, but we're committed to supporting you through this transition.
For those interested, we're offering relocation opportunities within the Doe organization at the Springfield office. A generous severance package will also be provided to departing employees. We sincerely value your contributions and wish you all the best in your future endeavors.
A dedicated team will be available to answer your questions and guide you through the transition process. We'll be hosting an information session on [date] at [time] in [location]. In the meantime, feel free to reach out to [name] at [email address].
Letter #2
We've made the difficult decision to permanently close our Springfield office on December 20th due to a decline in local business activity. We recognize the impact this closure will have on our employees, and we're dedicated to supporting you during this time.
We'll work diligently to find comparable positions within the Doe organization for as many employees as possible. For those we cannot accommodate, we'll provide a one-month severance package to ease the transition. We deeply appreciate your loyalty and dedication throughout the years.
An information session will be held on [date] at [time] in [location] to answer any questions and provide more details. You can also reach out to [name] at [email address] for further assistance.
Letter #3
Due to the significant development in the area, and its impact on the local retail market, we've made the tough decision to close Doe's on Main Street, effective November 1st. We understand this news may be unsettling, and we're committed to providing a comprehensive severance package to help with the job search process.
We're incredibly grateful for your unwavering support and dedication over the past two decades. Your hard work has been instrumental in our success. We sincerely wish you all the best in your future endeavors.
An information session will be held on [date] at [time] in [location] to discuss the closure and answer any questions you may have. Alternatively, feel free to contact [name] at [email address].
Letter #4
To streamline operations and reduce overhead, we've made the decision to consolidate the functions of the downtown office with our Springfield location, effective December 31st. Some employees will be offered transfer opportunities to Springfield. Those selected will be notified shortly.
We understand this may not be ideal news for everyone, and we deeply regret any inconvenience caused. A generous severance package will be provided to departing employees, and we're happy to offer positive references upon request. We truly appreciate your contributions to Doe's over the years.
An information session will be held on [date] at [time] in [location] to discuss the transition and answer any questions. You can also reach out to [name] at [email address] for further assistance.
How to Write this Announcement Letter: Expert Tips and Guidelines
Use an empathetic and transparent tone to acknowledge the difficulty of the situation. Express genuine appreciation for the employees. Highlight support measures like relocation opportunities, severance packages, and information sessions. Encourage employees to attend information sessions and contact specific individuals for further assistance. Personalize the letter further by mentioning specific details about the new location (for relocation opportunities). This letter communicates regret, and expresses concern and appreciation for loyal employees.
Steps
- Explain immediately the action that is being taken. Try to soften the blow with any good news that you can share.
- Express appreciation for employee service and loyalty.
- Close with a positive expression.
Write Your announcement in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases
1 Explain immediately the action that is being taken. Try to soften the blow with any good news that you can share.
Sample Sentences for Step 1
- We are sorry to report that our downtown branch will be closing effective July 30. With the majority of the surrounding businesses relocating to the suburban areas, it is increasingly difficult to justify the cost of maintaining this office. While this action will cause a small reduction in our staff, we hope to be able to offer most workers positions in our other locations.
- As we have all suspected for several months, it is no longer possible to maintain separate offices for editing and publication. These offices will be combined after June 1. We regret having to lay off some of our employees who have joined us recently; however, we will provide a month's severance pay, and our personnel office will give assistance in finding other employment.
- We regret to announce that we will be closing the Main Street office at the end of the year. Employees affected are welcome to apply for comparable positions at the Doe complex.
- The recent merger with Doe Associates necessitates the closing of our Springfield outlet; however, we are happy to report that all other outlets have vacancies, and we anticipate that most Springfield employees can transfer to comparable positions.
- After providing continuous service for over 30 years, we sincerely regret having to close our Springfield office. This closing will not take effect for 60 days, allowing most employees time to find work elsewhere.
Key Phrases for Step 1
- able to delay the closing for
- affected employees are welcome to apply
- anticipate that
- employees who joined us most recently
- give assistance in finding other employment
- has become increasingly difficult to
- have all known for several
- have tried to avoid this action
- hope to offer most workers positions in our
- most employees can transfer
- necessitates the closing of our
- no longer possible to maintain
- offices will be combined after
- provide severance pay
- recent merger with
- regret having to lay off
- regret to announce
- sincerely regret having to
- small reduction in our staff
- sorry to report
- time to find other work
- transferred to comparable positions
- will be closing down the
- will be closing effective
2 Express appreciation for employee service and loyalty.
Sample Sentences for Step 2
- We realize that this closing will cause some hardships, but in the long run we will all benefit from a more efficient company. We appreciate the service and loyalty you have shown through the years.
- Thank you for all you have done to help us through these difficult times. Our mutual efforts will help us make a smooth transition.
- We appreciate your willingness to be flexible while we make these adjustments.
- Our closing is made more difficult by the loss of excellent and loyal employees. We sincerely thank you and hope that many of you will be able to join us again when the business is stabilized.
- Although we may lose our association with some of you, please accept our thanks for your service and loyalty. We wish you well and we are eager to help you find other positions.
Key Phrases for Step 2
- accept our thanks for
- appreciate your service and loyalty
- closing is made more difficult by
- did all in our power to avoid this
- done to help us through these difficult times
- eager to help you find
- have appreciated your diligence
- long term benefits
- loss of excellent and loyal employees
- may lose our association with
- may be able to join us again
- mutual efforts will help us make a smooth transition
- sincerely thank you for
- thank you for all you have done
- when conditions stabilize
- will cause some immediate hardships
- will all benefit from a more efficient company
- wish you all well
- your flexible during
3 Close with a positive expression.
Sample Sentences for Step 3
- Best wishes for success!
- We invite you to request letters of recommendation.
- We hope the transition to our new location will go smoothly.
- We wish you success in your future endeavors.
- Our loss will certainly be another's gain. Best wishes!
Key Phrases for Step 3
- adjusting to the new workplace
- appreciate everyone's cooperation
- assist you with relocation
- best wishes for the future
- commend all of you for
- hope the transition to our new location will
- letters of recommendation
- personnel is ready to assist you
- personnel department invites you to
- please make use of our resources
- reap positive results from this consolidation
- significant long-term benefits from this move
- thank you for a job well done
- will do everything in our power to help
- will be happy to act as a reference
- wish you success in your
- wishing you great success
- your valiant efforts
- your future careers
- your future endeavors
