Write a News Release
Letter #1
**Springfield, KS – [Date]** – In celebration of 50 years of excellence, Doe Associates, a leader in custom home design, is hosting a week-long model home show starting [Start Date] and ending [End Date]. Daily guided tours of their latest designs at 1600 Main Street will be offered. The public is invited! Expect refreshments, prize giveaways (including a new car!), and the chance to explore innovative home concepts. With a rich history of crafting affordable, personalized dream homes, Doe Associates remains Springfield's top choice for custom construction. Visit [website] or call [phone number] for more details.
Letter #2
**Springfield, KS – [Date]** – Doe Corporation proudly announces a significant contribution to Springfield University. John Doe, a long-time supporter, presented a $1 million check for the construction of an addition to the Johnson Library. Groundbreaking is scheduled for March 14th, with the new wing named after Dr. Michael Luthy in recognition of his outstanding service to the university. This expansion will significantly increase library capacity, solidifying Springfield University's position as a leading educational center. Learn more about Doe Corporation's commitment to the community at [website].
Letter #3
**Springfield, KS – [Date]** – To optimize efficiency and navigate current market trends, Doe International is implementing a strategic corporate reorganization. This includes a temporary freeze on new hiring, effective January 1st. Streamlined management structures and employee retraining programs will ensure a smoother transition. No layoffs are planned. Doe International remains dedicated to its workforce and Springfield's economic well-being. For updates, visit [website] or call [phone number].
Letter #4
**Springfield, KS – [Date]** – Doe, Smith, and Hardman, Attorneys-at-Law, are thrilled to announce Mary Doe Jones' promotion to partner. Ms. Jones, a Springfield native with a distinguished academic background, brings extensive expertise in tax law to the firm. She has successfully represented numerous major companies in the area. Congratulations to Mary Doe Jones! Contact Doe, Smith, and Hardman for expert legal counsel at [phone number] or visit our website: [website].
Letter #5
**Springfield, KS – [Date]** – Unleash your inner artist, learn a new skill, or bond with family – Springfield University Extension Department's fall class schedule offers something for everyone! From dance and karate for kids to guitar lessons and self-expression workshops for teens, we have a variety of engaging options. Adults can explore car repair, belly dancing, or dog obedience training. Classes begin September 13th. Browse our online catalog at [website] or call [phone number] to request a copy.
How to Write this Announcement Letter: Expert Tips and Guidelines
Make your title descriptive and attention-grabbing. Ensure your introduction is clear, concise, and highlight key information and dates. Use active voice for a stronger impact. Omit boilerplate language and irrelevant details about the company's history. Highlight the benefits and value proposition for the target audience.
A news release is an effective form of publicity for any organization. It can be used to announce events, developments, meetings, appointments, promotions, and the like. It should be prepared meticulously and concisely with the exact information you wish the public to receive. It must be interesting, newsworthy, and timely. Accuracy and completeness are essential, or it probably will not be used. Most releases are one page; however, if it must be longer, step #5 will help.
Steps
- Indicate in the heading the specific date or time you want the release to appear. If you do not use company letterhead, include the company's name and address, and the telephone numbers of persons who could be contacted for more information.
- Either type a title or leave an inch of white space for an editor to add a title.
- Summarize the event immediately, drawing attention to all the essential details in the first part of the announcement (who, what, where, when, why, how). Double-space the announcement, with ample one-inch margins left and right. Indent each paragraph five spaces.
- As needed, add additional paragraphs in descending order of importance. For example, separate paragraphs could be devoted to each of the following: biographical details, historical details, description, or personal quotations. If an editor deletes information, it will generally be from the end. Use simple, factual language. Avoid flowery expressions. Let the facts speak for themselves.
- If the release is longer than one page, type the word "MORE" in the lower right corner of every page, except the last one. Number the pages in the upper right corner. End the release with symbols such as ### or -XXX- several spaces below the last line. If photos are included, label them clearly, with the event and persons identified.
- Address the envelope to The Editor (newspaper) or The News Director (radio or television). On the outside of the envelope, write NEWS RELEASE ENCLOSED
Write Your announcement in Minutes: Easy Step-by-Step Guide with Sample Sentences and Phrases
1 Indicate in the heading the specific date or time you want the release to appear. If you do not use company letterhead, include the company's name and address, and the telephone numbers of persons who could be contacted for more information.
Sample Sentences for Step 1
- FOR RELEASE
1:00 p.m. January 11, 2019 - FOR IMMEDIATE RELEASE
- FOR RELEASE AFTER
JULY 5, 2019
Doe Incorporated
1600 Main Street
555-5555 - For further information contact:
John Doe
555-5555
Key Phrases for Step 1
- for immediate release
- for release after
- for release on or before
- for further information call
- for release on
- if you have any questions, call
- kindly release after
- please release immediately
- please release on or after
2 Either type a title or leave an inch of white space for an editor to add a title.
Sample Sentences for Step 2
- Doe ASSOCIATES ANNOUNCE MERGER
- INTERMOUNTAIN SERVICE HONORS GOVERNOR
- SPRINGFIELD HOSTS LINGUISTIC CONFERENCE
- CLASS OF '96 HONORED
- Doe COLLEGE ANNOUNCES DEAN'S LIST
- Doe ASSOCIATES TO HOST HOME SHOW
Key Phrases for Step 2
- acclaimed for being public spirited
- acknowledges error in
- alleges government wrongdoing
- announces new discovery
- applauds city council action
- assert the public's right to
- commends graduating class
- declares commitment to
- discloses the name of
- honors scholarship winners
- hosts foreign executives
- issues a statement on
- notifies public of
- praised for lifetime achievement
- protests unwarranted criticism
- reaffirms commitment to
- releases this season's
- reports exciting research results
- retracts erroneous statement
- salutes remarkable achievement
- to host international conference
- upholds the rights of
- voices opinion regarding
- voluntarily recalls product
3 Summarize the event immediately, drawing attention to all the essential details in the first part of the announcement (who, what, where, when, why, how). Double-space the announcement, with ample one-inch margins left and right. Indent each paragraph five spaces.
Sample Sentences for Step 3
- Doe Associates, a state leader in custom home designs, will celebrate its 50th anniversary with a week-long model home show beginning Monday, August 23, and ending August 30. The show will include daily guided tours of their latest models at 1600 Main Street in Springfield. The public is invited to view the homes from 8:00 a.m. to 10:00 p.m. each day. Architects will be on hand to answer questions. Prizes, including a new car, will be awarded. Refreshments will be served.
Key Phrases for Step 3
- advance tickets are available from
- among the many advantages
- are living up to their reputation for
- are proud to show
- event begins on
- exciting array of prizes
- exciting new developments
- experts will be on hand to
- experts are recognizing
- for further information just
- growing recognition of
- has earned international recognition
- have distinguished themselves for
- in line with their commitment to
- industry's growing reputation for
- innovation and reliability
- international applications
- keynote address will be delivered by
- on a first-come first-served basis
- on hand to answer questions
- providing customers with powerful tools
- refreshments will be available
- see for themselves the award-winning
- the well-known leader in
- the public is invited to
- today's competitive business environment
- top product honors
- will feature numerous
- will end on
4 As needed, add additional paragraphs in descending order of importance. For example, separate paragraphs could be devoted to each of the following: biographical details, historical details, description, or personal quotations. If an editor deletes information, it will generally be from the end. Use simple, factual language. Avoid flowery expressions. Let the facts speak for themselves.
Sample Sentences for Step 4
- Beginning with the efforts of the Doe brothers, dedicated to providing custom homes at modest cost, the company has grown in five years to employ 90 full-time craftsmen, and is now the leader in custom home construction in Springfield. The company has won the outstanding home design award for the state of Kansas for the past two years, and has been featured in various home design magazines. Although housing construction has dropped nationwide during this five-year period, Doe Associates have posted substantial gains each year. John Doe reports that they expect this growth to continue at a 10% annual rate.
Key Phrases for Step 4
- accommodate their growth
- award-winning design
- beginning with the efforts of
- commitment to quality
- commitment to the local community
- continues to encourage excellence
- continues to strive for
- has shown a dedication to
- has grown steadily to
- has shown a commitment to
- has shown innovative leadership throughout
- has enjoyed unprecedented growth
- has been featured in
- have posted substantial gains each
- have grown with the industry
- have a long history of
- is now a leader in the
- ongoing commitment to safety
- presently under construction
- significant investment in the community
- since the inception of
- won several prestigious awards
5 If the release is longer than one page, type the word "MORE" in the lower right corner of every page, except the last one. Number the pages in the upper right corner. End the release with symbols such as ### or -XXX- several spaces below the last line. If photos are included, label them clearly, with the event and persons identified.
Sample Sentences for Step 5
- To accommodate their recent growth, Doe Associates have constructed a new fabrication plant adjacent to their original office in West Springfield. The plant has a total of 10,000 square feet to accommodate the custom cabinet-making operation.
Key Phrases for Step 5
- accommodate their growth
- award-winning design
- beginning with the efforts of
- commitment to quality
- commitment to the local community
- continues to encourage excellence
- continues to strive for
- ever since the inception of
- has shown a dedication to
- has grown steadily to
- has shown a commitment to
- has shown innovative leadership throughout
- has enjoyed unprecedented growth
- has been featured in
- have posted substantial gains each
- have grown with the industry
- have a long history of
- is now a leader in the
- ongoing commitment to safety
- presently under construction
- significant investment in the community
- won several prestigious awards
6 Address the envelope to The Editor (newspaper) or The News Director (radio or television). On the outside of the envelope, write NEWS RELEASE ENCLOSED
Sample Sentences for Step 6
- The Editor
Daily Herald Telegram
1600 Main Street
Springfield, Kansas 12345 - The News Director
WWWW Television
1600 Main Street
Springfield, Kansas 12345
